Compliance Audit Report Index
    

 


The institution publishes a clear and appropriate statement of student rights and responsibilities and disseminates the statement to the campus community.

 

 
 


Southeastern is in compliance with Student Affairs and Services Comprehensive Standard 3.9.1.

 

 
 


Southeastern Louisiana University publishes and disseminates information regarding student rights and responsibilities through a variety of channels. Included in the Student Handbook , the General Catalogue, employee handbooks, and on the University web site, student rights and responsibilities are clearly defined and easily accessible.

Southeastern's Student Handbook
Published annually, Southeastern's Student Handbook contains information regarding student rights and responsibilities. The Student Handbook is available online and is distributed in bound format on campus by the following departments/offices:
  • University Police Department
    The University Police Department provides copies of the Student Handbook each semester to all students who register their vehicles to park on campus. Over 90% of Southeastern students register a vehicle with the University Police Department.
  • Office of Student Housing and Residential Services
    The Office of Student Housing and Residential Services distributes copies of the Student Handbook to students who live on campus at check-in.
  • Office of Judicial Affairs
    The Office of Judicial Affairs also provides a Student Handbook to those students who attend a disciplinary conference/pre-hearing conference.

 
Southeastern's General Catalogue
Student rights and responsibilities in the arena of academic affairs are enunciated in the University's General Catalogue, which is available online and in hard copy. Copies of the catalogue are provided at the beginning of each academic term to all new students during student orientation programs and to new faculty at the faculty orientation program. Distribution of this publication to returning students, faculty, and staff is coordinated through the Office of Admissions.

Other Publications
Rights and responsibilities published in the Student Handbook and the General Catalogue are often duplicated in other university documents. (In some cases, student rights and responsibilities pertaining to unique operations such as parking are available in publications from that particular area only.) All of these publications and their distribution are as follows:

Student Rights
Student rights published by Southeastern include the following:

  1. Right to be free from discrimination on the basis of race, gender, color, religion, national origin, age, or disability.
    It is the policy of Southeastern Louisiana University not to discriminate on the basis of race, color, creed, sex, national origin, age, or disability in its admission and recruitment of students, educational programs and activities. The University, in its relationship with students, treats with absolute fairness all those who apply for membership in the Southeastern community.
     
    This right is reinforced in several publications:
     
    • 
    Student Handbook 2003, Sexual/Racial Harassment Policies, Grievance Procedures
    • 
    General Catalogue 2003-2004, Civil Rights Compliance (page 37)
    • 
    Employee Handbooks, Part II Section C. Equal Opportunity in Education

     
  2. Right to be free from discrimination on the basis of disability.
    It is the policy of Southeastern not to discriminate against students with disabilities. Southeastern has adopted an internal grievance procedure providing for prompt and equitable resolutions of complaints alleging any action prohibited by the U.S. Department of Justice regulations implementing Title II of the Americans with Disabilities Act. Title II states, in part, that “no otherwise qualified disabled individual shall, solely by reason of such disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination in programs or activities sponsored by a public entity.”
     
    Title II rights are outlined in the
     
    • 
    Student Handbook 2003, Americans with Disabilities Act Compliance Statement
    • 
    General Catalogue 2003-2004, Civil Rights Compliance (page 37)
    • 
    Employee Handbooks, Part II Section B. Nondiscrimination Against and Accommodation of Individuals with Disabilities

     
  3. Right to review all educational records and to file complaints regarding them (including all rights under FERPA laws).
    Students at Southeastern are advised of their rights to inspect and review their education records, challenge and require the school to amend any portion of the education record that is inaccurate, misleading, or otherwise in violation of the student's privacy rights, and require the school to obtain written consent prior to the disclosure of personally identifiable information.
     
    Students are advised of these rights through
     
    • 
    General Catalogue 2003-2004, Family Educational Rights and Privacy Act (page 68)
    • 
    Office of Records and Registration web site, Policies and Procedures Relating to the Family Educational Rights and Privacy Act
    • 
    Employee Handbooks, Part VI Section K. Policies and Procedures Relating to the Family Educational Rights and Privacy Act

     
  4. Right to be free from sexual harassment.
    It is the policy of Southeastern Louisiana University that all employees and students or users of university facilities be able to enjoy a campus environment free of all forms of discrimination, including sexual harassment. No employee or student, male or female, should be subjected to unsolicited and unwelcome sexual overtures or conduct, either verbal or physical.
     
    This right is outlined in the
     
    • 
    Student Handbook 2003, Sexual/Racial Harassment Policies, Grievance Procedures
    • 
    Employee Handbooks, Part II, Section E. Harassment Policy

     
  5. Right to appeal decisions in academic matters, including grades.
    Students have the right to appeal grades. A written appeal of a grade must be submitted within forty-five (45) calendar days of the grade reports. (Effective 04/05, grade appeals must be submitted within thirty (30) calendar days of grade reports.) If the appeal is not resolved with the instructor, the student then may submit a written statement of the problem to the department head, with a copy to the instructor. If the appeal is not resolved with the department head, the student may then appeal to the department's academic dean by submitting a written request and copies of materials that had been considered. The dean's decision is final.
     
    Students who are suspended for academic reasons may appeal a suspension for any semester during the suspension period. If the appeal is granted, the student re-enters Southeastern on academic probation. To be readmitted to any semester or the summer session after two or more suspension, students must file an appeal for admission.
     
    Finally, students who have violated academic honesty/integrity standards have the right to appeal decisions made in this arena. If no agreement can be reached between the student and the faculty member, an appeal can be submitted to the department head of the course involved. The student has ten (10) working days to file such an appeal. Should the department head deny this appeal, the student can elect to appeal to the academic dean. Students who are not satisfied with the dean's decision can appeal to the Chief Judicial Affairs Officer.
     
    These rights and associated processes are delineated in the
     
    • 
    General Catalogue 2003-2004, Change of Grade (page 55)
    • 
    Faculty Handbook, Part IV, Section L. Instructional Practices, Change of Grade (page 2)
    • 
    General Catalogue 2003-2004, Suspension (page 56)
    • 
    General Catalogue 2003-2004, Academic Honesty (pages 57-58); this policy was recently updated and the revision is included in the General Catalogue 2004-2005
    • 
    Faculty Handbook, Part IV, Section O. Academic Integrity

     
  6. Right to appeal financial aid suspension.
    Students not meeting established financial aid criteria may seek to appeal if mitigating circumstances affect academic performance. Mitigating circumstances are defined as a change in program study, illness, death of a family member, or other traumatic life-altering events of the student. These circumstances are normally based on some unusual situation or condition that prevented students from completing the required hours of academic work. The appeal may not be based upon the need for assistance or the lack of knowledge that the assistance was in jeopardy.
     
    Appeal decisions require approximately ten (10) business days. Students are encouraged to submit their appeal as soon as possible upon notification of financial aid suspension, but no later than five (5) business days prior to the first day of class in the semester in which reinstatement in being requested. Appeals must be submitted in writing and must include complete and appropriate supporting documentation. Approved appeals are for current semesters only and will not be retroactive for any semester(s).
     
    TheFinancial Aid Suspension Appeal Process is outlined on Southeastern's web site. In addition, students whose financial aid is suspended for academic reasons are notified in writing of the appeal process.

     
  7. Right to appeal residence status.
    A student's residence status does not change automatically. The burden rests with the student to file the appropriate paperwork with the Director of Records and Registration no later than three weeks prior to fee payment deadline for that semester to ensure completion of the reclassification action prior to fee payment deadline. Information received after that time may not be completed in time to ensure reclassification as a legal resident for fee payment purposes. Also, to be eligible for a refund of non-resident fees paid for a given semester, the documentation for non-resident reclassification must be filed no later than sixty (60) days into the semester for which the fees are applicable. Refund of non-resident fees will not be retroactively applied to the prior semester.
     
    Students who desire to appeal their residence status can find information on the right to appeal residence status in the General Catalogue 2003-2004, Appeals Committee (page 75). The University of Louisiana System Policy and Procedures Memoranda, FB-IV.IV.-1, Student Residence Regulations also describes this right.

     
  8. Judicial process rights.
    Students have several judicial process rights, including the right
     
    • 
    to be informed of the Student Code of Conduct and its corresponding procedures.
    • 
    to petition for redress of a grievance arising from an incident which violates University policies and/or the Student Code of Conduct.
    • 
    to receive notice of any alleged violation of University policies and/or breach of the Student Code of Conduct.
    • 
    to have the benefit of an opportunity to be heard by an impartial Hearing Board or Hearing Officer in addressing an allegation/s of a violation of University policy.
    • 
    to have an advisor, including an attorney, present in a hearing.
    • 
    to examine evidence to be used against the student.
    • 
    to view the list of witnesses against the student.
    • 
    not to incriminate him/herself in a discipline hearing.

    These rights are outlined in the Student Handbook 2003-2004, Student Code of Conduct, Article V: Student Rights.

     
  9. Rights to appeal a finding and/or sanctions of a Student Conduct Hearing Board.
    A decision reached by the hearing body or a sanction imposed by the Vice President of Student Affairs, the Chief Judicial Affairs Officer and/or the Residential Judicial Officer may be appealed by accused students or complainants to an Appeals Board within five (5) working days of being notified of the decision. If the student is notified of the decision by letter, the student has five (5) working days from the date on the letter to make an appeal. Such appeals shall be in writing and shall be delivered to the Vice President of Student Affairs and/or Chief Judicial Affairs Officer or his/her designee. The rendered sanction is in effect as of the date identified on the sanction letter, or until an appeal is granted.
     
    Appeals of decisions and/or sanctions involving individuals or student organizations must be submitted to the Vice President of Student Affairs. Appeals of the decisions of the Vice President for Student Affairs must be made to the President of the University.
     
    A student may appeal the decision of the University President to the Board of Supervisors if the sanction is one of suspension from the university for a period of one academic near, or if the sanction is of greater severity. For appeals regarding less severe sanctions, the final appeal shall be at the university level. If the student chooses to appeal to the Board of Supervisors after all administrative procedures have been exhausted at the university level, the appeal must be submitted to the President of the University of Louisiana System, which refers the appeal to the Board of Supervisors for the University of Louisiana System. The appeal must be made within 30 calendar days of the University's decision. The Board's review is limited to a determination of compliance with established and appropriate procedures at the university level. The student shall be notified of the Board's decision.
     
    This right to appeal a finding and/or sanctions of a Student Conduct Hearing Board is outlined in the Student Handbook 2003, Student Code of Conduct, Article VII: Appeals.

     
  10. Right to appeal parking citation.
    Students desiring to appeal a parking/traffic citation must submit his/her appeal to the University Police Department within seven (7) calendar days of the date of the citation(s). Appeal forms are available at the University Police Department from 7:45 a.m. until 4:30 p.m., Monday through Friday.
     
    The right to appeal parking citations is included in University Traffic and Parking Regulations 2003, Section VIII. Appeals.

Student Responsibilities
Student responsibilities are communicated to students, faculty, and staff in the following ways:

  1. Responsibility to abide by the academic policies of the university.
    Students are informed of their responsibility to abide by the academic policies of the university in the General Catalogue 2003-2004, Student Responsibility (page 45).
     
  2. Responsibility to abide by the Student Code of Conduct.
    The responsibility to abide by the Student Code of Conduct is outlined in the following publications:
     
    • 
    Student Handbook 2003, Student Code of Conduct, Article I: Purpose
    • 
    Department of Student Housing and Residential Services' Handbook 2003, Policies and Procedures, p.11
    • 
    General Catalogue 2003-2004, Judicial Affairs (pages 103-104)

     
  3. Responsibility to uphold academic integrity.
    Student responsibility to uphold academic integrity is described in the
     
    • 
    General Catalogue 2003-2004, Academic Honesty (pages 57-58); this policy was recently updated and the revision is included in the General Catalogue 2004-2005
    • 
    Faculty Handbook, Part IV, Section O. Academic Integrity

     
  4. Responsibility to submit to Southeastern's “drug-free” policy.
    Southeastern's Drug and Alcohol Policy is contained in the Student Handbook 2003, Drug and Alcohol Policy. In addition to this, all employee handbooks describe Southeastern's drug-free policy, applicable to students and university employees (Part II Section J).
     
  5. Responsibility to establish residence status.
    Students are responsible for filing the appropriate documentation of residence status; this procedure is outlined in
     
    • 
    General Catalogue 2003-2004 Student Residence Regulations (pages 74-75)
    • 
    University of Louisiana System Policy and Procedures Memoranda, FB-IV.IV.-1 Student Residence Regulations

     
  6. Responsibility to self-identify disability with Office of Disability Services.
    The responsibility of students with disabilities to self-identify is described in the Provost's Welcome Back Memo, which is disseminated to all faculty at the beginning of each academic term (Fall 2003 Memo; Spring 2004 Memo). Faculty are to provide this statement on an Information Sheet, distributed to students during the first week of classes. Southeastern's employee handbooks also include this policy in Part IV Section F. Accommodations for Students with Disabilities.
     
  7. Responsibility to abide by instructor's expectations regarding student behavior and classroom decorum.
    As outlined in the Provost's Welcome Back Memo each academic term (Fall 2003 Memo; Spring 2004 Memo), faculty are to distribute during the first week of classes an Information Sheet to students that includes the instructor's expectations regarding student behavior and classroom decorum.

 
 
Document

Location

Employee Handbooks

Faculty Handbook:
http://www2.selu.edu/documents/policies/faculty_handbook/

Unclassified Employee Handbook:
http://www2.selu.edu/documents/policies/unclassified_handbook/

Classified Employee Handbook:
http://www2.selu.edu/documents/policies/classified_handbook/

Graduate Assistant Handbook:
http://www2.selu.edu/documents/policies/ga_handbook/

Student Worker Handbook:
http://www2.selu.edu/documents/policies/student_worker_handbook/

University Traffic and Parking Regulations

http://www2.selu.edu/police/administration/index.html

Student Housing and Residential Services' Handbook

http://www2.selu.edu/sacs/documents/Student_Housing
_Handbook_Spring_04.pdf

Student Handbook 2003, Sexual/Racial Harassment Policies, Grievance Procedures

http://www2.selu.edu/StudentAffairs/Handbook/2003/harassment.html

General Catalogue 2003-2004 , Civil Rights Compliance

http://www2.selu.edu/Administration/recordsandregistration/
2003_04Catalog/genl_info/General_Information.pdf

(see page 37)

Employee Handbooks, Part II Section C. Equal Opportunity in Education

http://www2.selu.edu/documents/policies/empl/p2_equal_oppt_edu.pdf

Student Handbook 2003 , Americans with Disabilities Act Compliance Statement

http://www2.selu.edu/StudentAffairs/Handbook/2003/ada.html

Employee Handbooks, Part II Section B. Nondiscrimination Against and Accommodation of Individuals with Disabilities

http://www2.selu.edu/documents/policies/empl/p2_ADA.pdf

General Catalogue 2003-2004 , Family Educational Rights and Privacy Act

http://www2.selu.edu/Administration/recordsandregistration/
2003_04Catalog/genl_info/Admission_Criteria.pdf

(see page 68)

Office of Records and Registration web site, Policies and Procedures Relating to the Family Educational Rights and Privacy Act

http://www2.selu.edu/Administration/recordsandregistration/

Employee Handbooks, Part VI Section K. Policies and Procedures Relating to the Family Educational Rights and Privacy Act

http://www2.selu.edu/documents/policies/empl/p6_FERPA.pdf

Employee Handbooks, Part II, Section E. Harassment Policy

http://www2.selu.edu/documents/policies/empl/p2_harass.pdf

General Catalogue 2003-2004 , Change of Grade

http://www2.selu.edu/Administration/recordsandregistration/
2003_04Catalog/genl_info/Admission_Criteria.pdf

(see page 55)

Faculty Handbook , Part IV, Section L. Instructional Practices, Change of Grade

http://www2.selu.edu/documents/policies/empl/p4_
instructional_practices.pdf

(see page 2, Change of Grade)

General Catalogue 2003-2004 , Suspension

http://www2.selu.edu/Administration/recordsandregistration/
2003_04Catalog/genl_info/Admission_Criteria.pdf

(see page 56)

General Catalogue 2003-2004 , Academic Honesty

http://www2.selu.edu/Administration/recordsandregistration/
2003_04Catalog/genl_info/Admission_Criteria.pdf

(see page 57)

Faculty Handbook , Part IV, Section O. Academic Integrity

http://www2.selu.edu/documents/policies/empl/p4_
academic_integrity.pdf

Financial Aid Suspension Appeal Process

http://www2.selu.edu/Administration/admissionsandfinancialaid/
faid/sap_2002.htm

General Catalogue 2003-2004 , Appeals Committee

http://www2.selu.edu/Administration/recordsandregistration/
2003_04Catalog/genl_info/Fees_and_Expenses.pdf

(see page 75)

University of Louisiana System Policy and Procedures Memoranda, FB-IV.IV.-1

http://www.uls.state.la.us/site100-01/1001055/docs/ppm_student_residency_10_6_03.pdf

Local Copy:
http://www2.selu.edu/sacs/documents/
ULSppm_student_residency_10_6_03.pdf

Student Handbook 2003, Student Code of Conduct, Article V: Student Rights

http://www2.selu.edu/StudentAffairs/Handbook/2003/
codeofconduct.html

(scroll to Article V: Student Rights)

Student Handbook 2003 , Student Code of Conduct, Article VII: Appeals

http://www2.selu.edu/StudentAffairs/Handbook/2003/
codeofconduct.html

(scroll to Article VII: Appeals)

University Traffic and Parking Regulations 2003 , Section VIII. Appeals

http://www2.selu.edu/police/administration/appeals.html

General Catalogue 2003-2004 , Student Responsibility

http://www2.selu.edu/Administration/recordsandregistration/
2003_04Catalog/genl_info/Admission_Criteria.pdf

(see page 45)

Student Handbook 2003 , Student Code of Conduct, Article I: Purpose

http://www2.selu.edu/StudentAffairs/Handbook/2003/
codeofconduct.html

Department of Student Housing and Residential Services' Handbook 2003 , Policies and Procedures

http://www2.selu.edu/sacs/documents/
Student_Housing_Handbook_Spring_04.pdf

(see page 11)

General Catalogue 2003-2004, Judicial Affairs

http://www2.selu.edu/Administration/recordsandregistration/
2003_04Catalog/genl_info/The_Division_of_Student_Affairs.pdf

(see pages 103-104)

Student Handbook 2003 , Drug and Alcohol Policy

http://www2.selu.edu/StudentAffairs/Handbook/2003/drug.html

Employee Handbooks, Part II Section J. Drug and Alcohol Abuse Prevention Policy

http://www2.selu.edu/documents/policies/empl/
p2_drug_abuse_prevention_REVISED.pdf

General Catalogue 2003-2004 , Student Residence Regulations

http://www2.selu.edu/Administration/recordsandregistration/
2003_04Catalog/genl_info/Fees_and_Expenses.pdf

(see pages 74-75)

Provost's Welcome Back Memo

Fall 2003 Memo
http://www2.selu.edu/documents/docs/Welcome_Back_
Fall_2003.pdf

Spring 2004 Memo
http://www2.selu.edu/documents/docs/Welcome_Back_
Spring_2004.pdf

Employee Handbooks, Part IV Section F. Accommodations for Students with Disabilities

http://www2.selu.edu/documents/policies/empl/p4_ADA_student.pdf

 

 

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