Compliance Audit Report Index
    

 


The institution defines and publishes policies regarding appointment and employment of faculty and staff.

 

 
 


Southeastern is in compliance with Governance and Administration Comprehensive Standard 3.2.9.

 

 
 


Southeastern Louisiana University's employment of faculty and staff is subject to a hierarchy of external laws and regulations. Southeastern is subject to all applicable federal laws and regulations pertaining to employment in higher education, including requirements of the United States Equal Employment Opportunity Commission and the United States Department of Education. As a unit of state government, the University is subject to all applicable laws and regulations regarding employment with the State of Louisiana. As a member institution of the University of Louisiana System, employment policies for Southeastern must also be consistent with Part Two, Chapter III of the University of Louisiana System Board Rules. Southeastern publishes all policies regarding the appointment and employment of faculty and staff and makes these available through a variety of standard and electronic communications.

The Role of the Human Resources Office
Reporting to the Vice President for Administration and Finance, Southeastern's Human Resources Office is responsible for the administration of all employment practices. Charged with developing, implementing, communicating, and interpreting all employment policies related to faculty and staff, the Human Resources Office communicates with employees through written and electronic means. On its website, the Human Resources Office communicates information targeted for use by both employees and supervisors, providing information for all University employees in the following areas:

The Human Resources Office also publishes and distributes a quarterly newsletter, Human Resource Highlights, in electronic format to all University employees. The newsletter communicates important information regarding employee policies, procedures, and benefits.

As specified in Part III, Section G of Southeastern's employee handbooks , the Human Resource Office conducts training sessions for all new faculty, unclassified staff, and classified staff twice annually. Held at the beginning of the fall and spring semesters, these orientation sessions welcome new employees to the University community and inform them of all relevant policies and procedures regarding employment at Southeastern.

Additionally, Southeastern publishes statements of its commitment to positive employment practices in employee handbooks, available on Southeastern's web site. These policies include:

Faculty Appointments
There are four types of appointments to the faculty at Southeastern:

  • special (temporary) appointments;
  • instructor appointments;
  • tenure-track appointments; and
  • tenure appointments.

Selection and appointment of all faculty is subject to the procedures outlined in Part III, Section A of Southeastern's Faculty Handbook:

When there is a vacancy in a department or an addition to be made, the department head, in consultation with appropriate departmental faculty, makes recommendation to the dean of the college and to the Provost, who transmits the recommendations to the President of the University. The President makes recommendation of appointment to the University of Louisiana System. No appointment is valid until the System has given its formal approval of the person, the rank, the salary, and the period of employment.

Regardless of the type of faculty appointment, the department head and search committee are charged with ensuring that the finalists for the position fully meet SACS criteria for the specific faculty appointment in question. In Section II, E. 1 of the University's Employment Procedures for Hiring Faculty, verifying the applicant's educational qualifications is described as an integral part of the background checking process on all finalists for faculty positions:

…in faculty searches the Search Committee working with the Department Head should determine that the finalist candidates meet all SACS criteria for faculty qualifications. The SACS criteria are listed on the Human Resources web site at:
http://www2.selu.edu/Administration/Depts/HumanResources/sacscriteria.htm

If there are any questions regarding whether a candidate meets SACS criteria, the Department Head should consult with Dr. Bea Baldwin, Assistant Vice President for Academic Affairs and the University's SACS liaison officer.

The University's complete approach to ensuring that SACS' guidelines for the employment of faculty members is more fully discussed in Comprehensive Standard 3.7.1.

Staff Appointments
As stated in the Employment Procedures for Unclassified Staff and the Employment Procedures for Classified Staff, the University believes that the “selection of faculty and staff is one of the most important factors contributing to the success of Southeastern”. These employment procedures spell out the steps to be followed in filling staff vacancies, including standards and expectations for each of the benchmarks in the process.

Unclassified Staff
As Part III, Section A the Unclassified Employee Handbook indicates, unclassified staff appointments are analyzed to determine proper job title, minimum qualifications, and the appropriate salary based on the duties of the position. Available on the Human Resources web site, Employment Procedures for Unclassified Staff outlines the advertising and hiring procedures for filling unclassified staff positions. The budget unit head, in conjunction with the search committee (if a search committee is used) is responsible for carefully screening applicants, completing background checks, and verifying educational and professional qualifications before beginning interviews. The search committee recommends the best candidate to the budget unit head, and the budget unit head submits the recommendation to the appropriate Vice President for approval. Final approval rests with the University of Louisiana System Board.

Classified Staff
All classified staff positions fall under the state's civil service rules. Many of these positions are also governed by the University's contract with the American Federation of State, County and Municipal Employees, AFL-CIO, Local No. 489, which governs salaries, wages, hours, and other conditions of employment, congruent with civil service regulations.

Classified staff appointments include restricted appointments, job appointments, provisional appointments and probational appointments; descriptions of these appointment types are contained in the Classified Employee Handbook (Part II, Section A). As indicated in Employment Procedures for Classified Staff, the Human Resources Office carefully screens all applicants for classified positions, completing background checks and verifying the educational and professional credentials before interviews are completed by the budget unit head. The budget unit head submits a recommendation for employment to the Human Resources Office for approval, and the Human Resources Office completes the hiring process.

 

 
 
Document Location
University of Louisiana System, Board Rules, Part II, Chapter III (Faculty and Staff)

http://www.uls.state.la.us/site100-01/1001055/docs/chapter
_3_9_5_03.pdf

Local Copy:
http://www2.selu.edu/sacs/documents/ULSchapter_3_9_5_03.pdf

Human Resources Office, web site http://www2.selu.edu/Administration/Depts/HumanResources/
Human Resources Office, Important Information for Employees http://www2.selu.edu/Administration/Depts/HumanResources/
eeindex.html
Human Resources Office, Important Information for Managers http://www2.selu.edu/Administration/Depts/HumanResources/
mngrindex.html
Human Resources Office, Employment Procedures http://www2.selu.edu/Administration/Depts/HumanResources/hroe
pmenu3.htm
Human Resources, Office, Employee Handbooks http://www2.selu.edu/Administration/Depts/HumanResources/
handbookindex.html
Human Resources Office, Employee Benefits http://www2.selu.edu/Administration/Depts/HumanResources/
benefits.html
Human Resources Office, Training Opportunities http://www2.selu.edu/Administration/Depts/HumanResources/
employeetraining.html
Human Resources Office, Job Vacancies http://www2.selu.edu/Administration/Depts/HumanResources/
jobvac.html
Human Resources Office, Human Resource Highlights http://www2.selu.edu/Administration/Depts/HumanResources/
hronews.html
Employee Handbooks, Part III Section G. Employee Orientation

Faculty Handbook:
http://www2.selu.edu/documents/policies/empl/p3_faculty_orientation.pdf

Unclassified Employee Handbook:
http://www2.selu.edu/documents/policies/empl/p3_unclassified_
orientation.pdf

Classified Employee Handbook:
http://www2.selu.edu/documents/policies/empl/p3_orientation_class.pdf

Employee Handbooks, Part II Section A. Equal Employment Opportunity/Affirmative Action Plan http://www2.selu.edu/documents/policies/empl/p2_EEO_AAP.pdf
Employee Handbooks, Part II Section B. Nondiscrimination Against and Accommodation of Individuals with Disabilities http://www2.selu.edu/documents/policies/empl/p2_ADA.pdf
Employee Handbooks, Part V Section D. Leave Policies

Faculty Handbook:
http://www2.selu.edu/documents/policies/empl/p5_leave_policies.pdf
(see page 8)

Unclassified Employee Handbook:
http://www2.selu.edu/documents/policies/empl/p5_unclass_leave_
policies.pdf

(see page 5)

Classified Employee Handbook:
http://www2.selu.edu/documents/policies/empl/p5_class_leave_
policies.pdf

(see page 4)

Employee Handbooks, Part II Section E. Harassment Policy http://www2.selu.edu/documents/policies/empl/p2_harass.pdf
Faculty Handbook , Part III Section B. Appointment to the Faculty http://www2.selu.edu/documents/policies/empl/p3_appt_to_faculty.pdf
Human Resources Office, Employment Procedures for Hiring Faculty http://www2.selu.edu/documents/policies/faculty_
employment_procedures.pdf
Human Resources Office, SACS Criteria for Faculty Qualifications http://www2.selu.edu/Administration/Depts/HumanResources/
sacscriteria.htm
Unclassified Employee Handbook , Part III Section A. Unclassified Employee Appointments http://www2.selu.edu/documents/policies/empl/p3_unclassified_
appointment.pdf
Human Resources Office, Employment Procedures for Unclassified Staff http://www2.selu.edu/documents/policies/unclassified_
employment_procedures.pdf
State of Louisiana, Civil Service Rules

http://www.dscs.state.la.us/progasst/csrules/CSRULES.HTM

Local Copy:
http://www2.selu.edu/sacs/documents/Civil_Service_Rules.htm

Agreement Between Southeastern Louisiana University and Local No. 489 of the American Federation of State, County and Municipal Employees, AFL-CIO http://www2.selu.edu/documents/docs/agreement_local489.pdf
Classified Employee Handbook , Part II Section A. Classified Employee Appointments http://www2.selu.edu/documents/policies/empl/p3_class_
appointments.pdf
Human Resources Office, Employment Procedures for Classified Staff http://www2.selu.edu/documents/policies/classified_
employment_hiring_procedures.pdf

 

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