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    Part I: Organizational Structure of Southeastern Louisiana University
    Part II:General University Employment
    Part III: Policies Governing Employment of Classified Employees

    Part IV: Responsibilities and Duties of Classified Employees
    Part V: Rights and Privileges Pertaining to Classified Employees
    Part VI: Other Policies and Procedures
    Part VII: Community-University Relations
    Part VIII: University Procedures in Emergency Situations
    Part IX: Participating in University Governance

 

PART I:
ORGANIZATIONAL STRUCTURE OF
SOUTHEASTERN LOUISIANA UNIVERSITY


A.
GOVERNING BOARDS - updated Spring 2011
 

-Board of Regents
-University of Louisiana System

B.
INSTITUTIONAL PURPOSE STATEMENT - updated Summer 2013
  
C.
UNIVERSITY STRATEGIC PLAN - updated Fall 2013
 

-Strategic Mission
-Core Values
-Strategic Priorities

D.
ORGANIZATIONAL CHART - updated Fall 2013
 
E.

ADMINISTRATIVE POSITIONS- updated Summer 2014

 

-Term Appointment of Administrators
-Descriptions of Administrative Positions

F.

PERFORMANCE EVALUATION OF ADMINISTRATORS

 

-Annual Evaluation of Deans

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PART II:
GENERAL UNIVERSITY EMPLOYMENT


A.
EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION PLAN - updated Summer 2013
 

-General Statement
-Equal Opportunity in Employment

B.
NONDISCRIMINATION AGAINST AND ACCOMMODATION OF INDIVIDUALS
WITH DISABILITIES
- updated Summer 201
3
 

-Procedure for Requesting an Accommodation
-ADA Grievance Procedure

C.

EQUAL OPPORTUNITY IN EDUCATION
 

D.
AIDS POLICY - updated Summer 2014
 
E.1
HARASSMENT & DISCRIMINATION POLICY - updated Summer 2014
 
-Sexual Harassment
-Other Forms of Harassment
   
E.2 RETALIATION POLICY - updated Summer 2013
   
F.

POLICY REGARDING VIOLENCE IN THE WORKPLACE
 

G.
DOMESTIC VIOLENCE IN THE WORKPLACE POLICY - updated Summer 2013
 
H.
STATE OF LOUISIANA EMPLOYEE SUBSTANCE ABUSE AND DRUG-FREE WORKPLACE POLICY - updated Summer 2014
 
-Purpose
-Definitions
-Policy
-Assistance Program
-Awareness Program
-Applicability
-Effective Date
I.
SOUTHEASTERN LOUISIANA UNIVERSITY'S DRUG-FREE WORKPLACE POLICY - updated Summer 2014
 
J.
DRUG AND ALCOHOL ABUSE PREVENTION POLICY - updated Summer 2014
 
-Prevention, Intervention, Education, Counseling and Rehabilitation Program
-Local, State, Federal Statutes
K.
DRUG/ALCOHOL TESTING - updated Spring 2014
   
L.
CODE OF ETHICS FOR PUBLIC EMPLOYEES
  
M.
LOYALTY OATH - updated Spring 2014
  
N.
USE OF UNIVERSITY RESOURCES - updated Spring 2014
 
O.
EMPLOYMENT OF MEMBERS OF THE SAME FAMILY
  
P.
STATE OF LOUISIANA DUAL EMPLOYMENT LAW - updated Summer 2007
 
Q.
PERSONNEL FILE POLICY - updated Summer 2014
  
R.
JOB POSTINGS - updated Summer 2014
 
S.
MEDICAL EXAMINATIONS - reviewed Summer 2014
   
T.
OUTSIDE EMPLOYMENT POLICY - updated Summer 2014
  
U.

FRAUD POLICY - updated Spring 2014

V.
PUBLIC RECORDS INFORMATION REQUESTS - updated Summer 2014
  
W.
HIRING TEMPORARY, INTERMITTENT AND STUDENT EMPLOYEES POLICY - updated Summer 2014
  
X.

CONSENSUAL RELATIONSHIPS - updated Spring 2008

 

Y.
HIRING WITHOUT REGARD - approved Spring 2014

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PART III:
POLICIES GOVERNING EMPLOYMENT OF
CLASSIFIED EMPLOYEES


A.
APPOINTMENT TO CLASSIFIED EMPLOYEE POSITIONS- updated Summer 2014
 

-Appointment Types
-Classified Hiring Policies

-Classifications of Employment
-FSLA Exemption
- Personnel Actions

B.
EMPLOYEE IDENTIFICATION CARDS - updated Summer 2014
  
C.
TERMINATION OF EMPLOYMENT - updated Summer 2014
 
-Termination of Employment
-Non-disciplinary Removal for Unscheduled Absences
-Unscheduled Absence Notification Form
-Sample Supervisory Notice Regarding Absenteeism
D.
INVESTIGATIONS - updated Summer 2014
 
-Authorization for Investigations
-Procedure for Conduct of Investigations
-Notification
-Reporting of Findings
-Confidentiality
E.
EMPLOYEE EVALUATION - updated Summer 2014
 
-Performance Planning and Review Policy
F.
EMPLOYEE GRIEVANCES - updated Summer 2014
 

-Grievance Procedure

G.
EMPLOYEE ORIENTATION - updated Summer 2014
 
H.
PROMOTION GUIDELINES - updated Summer 2014
 

-Promotion Policy
-Position Changes
-Reallocations

I.
DISCIPLINE POLICY - updated Summer 2014
 
-Non Disciplinary Removals
-Due Process
-Letters of Counseling, Warning, and/or Reprimand; Responses
-Suspension Pending Investigation
-Resignations
-Procedures for Handling Employee Performance or Behavior Problems
J.
REWARDS AND RECOGNITION POLICY - updated Summer 2014
 

-Rewards and Recognition Policy
-Premium Pay for Attainment of Education and/or Training Credentials
-Application for Premium Pay for Attainment of Education and/or Training Credentials

K.
SUPERVISOR TRAINING POLICY - updated Summer 2014
 
-Southeastern's Responsibilities
-Employee Responsibilities
-Transition Period
-Regular Provisions of the Policy
-Effect of not Meeting the Training Requirements
    During the Allowed Time Period
-Exceptions to the Training Requirements
L.
POSITION CLASSIFICATION POLICY - updated Summer 2014
 
-Position Descriptions
-Southeastern's Internal Processing Procedure for
    Reviewing Classifications
M.
RECRUITING POLICY - updated Summer 2014
  
N.
STATE CIVIL SERVICE - updated Summer 2014
  
O.
SPECIAL ENTRANCE RATE POLICY - updated Summer 2014
 
-Purpose and Scope
-Applicable Civil Service Rule 6.5 (b) Special Entrance Rates
-University Policy
-Procedures for Special Entrance Rates
P.
EXTRAORDINARY QUALIFICATIONS/CREDENTIALS - updated Summer 2014
 

-Purpose and Scope
-Applicable Civil Service Rule 6.5 (g) Extraordinary Qualifications/Credentials
-University Policy
-Procedures for 6.5 (g) Hire Rates

Q. TELECOMMUTING POLICY

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PART IV:
RESPONSIBILITIES AND DUTIES OF
CLASSIFIED EMPLOYEES


A.
BASIC DUTIES OF CLASSIFIED EMPLOYEES - updated Sping 2014
 

-Job Description
-Absenteeism and Tardiness
-Appropriate Conduct and Work Rules
-Courtesy
-Housekeeping
-Personal Appearance & Demeanor

B.

OFFICE HOURS - updated Summer 2014

 
-Employee Work Schedules
-Flexible Work Hours Policy
-Meal Breaks and Work Breaks
-Time Reporting
-Hours of Work
-Work Weeks, Attendance, & Leave Records
C.
TELEPHONES AND FAX MACHINES - updated Spring 2006
 
-Telephone Use
-Telephone Protocol
-Fax Machines
D.1
BUILDING SECURITY - updated Summer 2014
 
-Building Security
D.2

KEY POLICY - updated Summer 2014

E.
CONFIDENTIALITY OF INFORMATION
 
F.
ACCOMMODATIONS FOR STUDENTS WITH DISABILITIES - updated Spring 2011
 
G.
EMPLOYEE EXIT CHECK OUT PROCEDURES - updated Summer 2014
  
H.
TUTORING FOR COMPENSATION

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PART V:
RIGHTS AND PRIVILEGES PERTAINING TO
CLASSIFIED EMPLOYEES


A.
EMPLOYEE PAY POLICIES - updated Summer 2014
 

-Salary Administration
-Regular Pay Procedures
-Restricted Appointment Pay Procedures
-Overtime Pay Procedures
-Optional Pay Adjustments Policy
-Policy and Procedure for Processing Merit Raises
-Promotion Pay Procedures
-Demotion Pay Procedures
-Reallocation Pay Procedures
-Detail to Special Duty Pay Policy
-On Call Pay Policy
-Shift Differential Pay Policy
-Reemployment Pay Policy
-Terminal Leave Pay Policy
-Career Progression Groups

B.
HEALTH CENTER - updated Fall 2003
 
C.
BENEFITS PROGRAMS - updated Summer 2014
  
D.
LEAVE POLICIES - updated Summer 2014
 

-Annual and Sick Leave
-Family Medical Leave
-Crisis Leave
-Civil Leave
-Compensatory Leave
-Educational Leave
-Funeral Leave
-Holidays
-Leaves of Absence
-Military Leave
-Special Leave
-Return to Transitional Duty Policy
-Leave Management Guidelines

E.

WORKER'S COMPENSATION - updated Summer 2014

F.
PRESIDENT'S AWARDS FOR EXCELLENCE - updated Spring 2003
 
-Awards Selection Process for President's Awards for Excellence -
     Faculty
-Schedule for Selection of Recipients
-Awards Selection Process for President's Award for Excellence
     in Service - Unclassified Staff
-Schedule for Selection of Recipients
G.
COURSE WORK BY EMPLOYEES OF THE UNIVERSITY - updated Summer 2014
 

-Enrollment in Individual Classes
-Admission to Degree Programs
-Tuition Fee Exemption for Faculty, Staff, and Dependent Relations

H.
USE OF LINUS A. SIMS MEMORIAL LIBRARY BY FACULTY AND STAFF - updated Summer 2014
  
I.
OTHER SERVICES AVAILABLE TO FACULTY AND STAFF - updated Spring 2014
 

-University Counseling Center
-Employee Assistance Program
-University Bookstore Discount
-U.S. Post Office Boxes
-Employee Wellness and Adult Fitness Program

J.
UNION ORGANIZATION- updated Summer 2014

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PART VI:
OTHER POLICIES AND PROCEDURES


A.
CASUAL VISITORS
 
B.
PETS ON CAMPUS - updated Spring 2011
 
C.
FIRE, EXTENDED COVERAGE, AND THEFT INSURANCE
  
F.
COMPUTER POLICY - updated Summer 2014
 
G1.
WEBSITE POLICY -updated Spring 2014
  
G2.

SOCIAL MEDIA POLICY - updated Summer 2014

H.
E-MAIL POLICY - updated Spring 2014
  
I.
DOCUMENT SOURCE PRINT AND MAIL - updated Spring 2014
 
J.

COPYRIGHT POLICY - updated Summer 2014

K.
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT - updated Summer 2014
 
L.
UNIVERSITY BULLETIN BOARDS -updated Summer 2013
 
N.
EMPLOYEE SAFETY MEETINGS - upated Summer 2014
 
O1.
TRAFFIC REGULATIONS ON CAMPUS - updated Summer 2014
  
O2.

COASTING DEVICES POLICY - approved Fall 2013

P.
SAFE DRIVER PROGRAM - updated Spring 2011
 
Q.
TRAVEL POLICIES - updated Summer 2007
 
-Claims for Reimbursement
-Required Approval for International Travel
-Use of University Vehicles
R.
INTELLECTUAL PROPERTY POLICY - updated Fall 2012
 
S.
SCHEDULING EVENTS ON CAMPUS
  
T.
SOUTHEASTERN BY-LION NEWSLETTER - updated Spring 2011
  
U.
CATERING PROCEDURES
 
-Catering Events for Faculty and/or Staff
-Using External Vendors for Catering University Events
-Food Prepared and served by Faculty, Staff, or Students
V.
SPACE MANAGEMENT POLICY - updated Summer 2014
 
W1.
LITIGATION POLICY - updated Spring 2011
 
W2

LITIGATION HOLD POLICY - added Summer 2013

 

Y.

FACILITIES USE/RENTAL POLICY - updated Spring 2014
   
Z. LOST AND FOUND POLICY - approved Spring 2014
   
AA.

ANTI-LITTER POLICY - approved Spring 2014

 

AB.

RETURN TO TRANSITIONAL DUTY POLICY - updated Summer 2014

 

AC.

TOBACCO FREE POLICY - approved Summer 2014

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PART VII:
COMMUNITY-UNIVERSITY RELATIONS


A.
POLITICAL ACTIVITY - updated Summer 2014
 
-Do's and Don'ts for All Classified Employees
-Do's and Don'ts for Spouses of Candidates
-Restrictions on Lobbying
-Reporting Political Activity Violations
B.
SELLING OR SOLICITING ON CAMPUS
 
C.
PUBLIC INFORMATION AND PUBLICATIONS - updated Spring 2011
 

-News
-Publications
-Photography

D.

SOUTHEASTERN'S GRAPHIC STANDARDS AND
USE OF UNIVERSITY NAME
- updated Fall 2001

 
-Graphic Standards
-Use of University Name
E.
COORDINATION OF FUNDRAISING ACTIVITIES WITH UNIVERSITY ADVANCEMENT - updated Spring 2010

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PART VIII:
UNIVERSITY PROCEDURES IN
EMERGENCY SITUATIONS


A.
PROCEDURES IN THE EVENT OF AN EMERGENCY - updated Summer 2013
 

-Accidents and Injuries
-Bomb Threat Procedure
-Building and Ground Structural Distress
-Emergency Phone Numbers
-Fire and/or Explosions
-Laboratory Emergencies
-Medical Epidemics
-Mental Health Crisis
-Physical/Bodily Harm
-Rape/Sexual Assault
-Suspicious Packages or Envelopes
-Weather-related Emergencies

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PART IX:
PARTICIPATION IN UNIVERSITY GOVERNANCE


A.
UNIVERSITY COUNCILS AND COMMITTEES
 

 

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