Southeastern Louisiana University -- Classified Employee Handbook

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    Part I: Organizational Structure of Southeastern Louisiana University
    Part II:General University Employment
    Part III: Policies Governing Employment of Classified Employees
    Part IV: Responsibilities and Duties of Classified Employees
    Part V: Rights and Privileges Pertaining to Classified Employees
    Part VI: Other Policies and Procedures
    Part VII: Community-University Relations
    Part VIII: University Procedures in Emergency Situations
    Part IX: Participating in University Governance

PART I:
ORGANIZATIONAL STRUCTURE OF
SOUTHEASTERN LOUISIANA UNIVERSITY

A.	GOVERNING BOARDS - updated Spring 2011
	-Board of Regents -University of Louisiana System
B.	INSTITUTIONAL PURPOSE STATEMENT - *updated* *Summer 2013*
C.	UNIVERSITY STRATEGIC PLAN - updated Spring 2011
	-Strategic Mission -Core Values -Strategic Priorities
D.	ORGANIZATIONAL CHART - updated Fall 2011
E.	UNIVERSITY ADMINISTRATIVE POSITIONS- updated Spring 2011
	-Term Appointment of Administrators -Descriptions of Administrative Positions
F.	PERFORMANCE EVALUATION OF ADMINISTRATORS - updated Spring 2011
	-Annual Evaluation of Deans

PART II:
GENERAL UNIVERSITY EMPLOYMENT

A.	EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION PLAN
	-General Statement -Equal Opportunity in Employment
B.	NONDISCRIMINATION AGAINST AND ACCOMMODATION OF INDIVIDUALS WITH DISABILITIES
	-Procedure for Requesting an Accommodation -ADA Grievance Procedure
C.	EQUAL OPPORTUNITY IN EDUCATION
D.	AIDS POLICY - updated Spring 2011
E.1	HARASSMENT & DISCRIMINATION POLICY *- updated Summer 2011*
	-Sexual Harassment -Other Forms of Harassment

E.2	RETALIATION POLICY - new Summer 2011

F.	POLICY REGARDING VIOLENCE IN THE WORKPLACE - updated Spring 2011
G.	DOMESTIC VIOLENCE IN THE WORKPLACE POLICY - updated Spring 2011
H.	STATE OF LOUISIANA EMPLOYEE SUBSTANCE ABUSE AND DRUG-FREE WORKPLACE POLICY
	-Purpose -Definitions -Policy -Assistance Program -Awareness Program -Applicability -Effective Date
I.	SOUTHEASTERN LOUISIANA UNIVERSITY'S DRUG-FREE WORKPLACE POLICY - updated Spring 2011
J.	DRUG AND ALCOHOL ABUSE PREVENTION POLICY - updated Spring 2011
	-Prevention, Intervention, Education, Counseling and Rehabilitation Program -Local, State, Federal Statutes
K.	DRUG/ALCOHOL TESTING - *updated Spring 2011*
L.	CODE OF ETHICS FOR PUBLIC EMPLOYEES
M.	LOYALTY OATH
N.	USE OF UNIVERSITY MATERIALS, FACILITIES, AND LABOR
O.	EMPLOYMENT OF MEMBERS OF THE SAME FAMILY - updated Spring 2011
P.	STATE OF LOUISIANA DUAL EMPLOYMENT LAW - updated Summer 2007
Q.	PERSONNEL FILE POLICY
R.	VACANCY ANNOUNCEMENTS - updated Spring 2011
S.	MEDICAL EXAMINATIONS
T.	OUTSIDE EMPLOYMENT POLICY - updated Spring 2011
U.	OFFICE OF HUMAN RESOURCES POLICY ON PUBLIC RECORDS INFORMATION REQUESTS
V.	HIRING TEMPORARY, INTERMITTENT AND STUDENT EMPLOYEES POLICY
W.	FRAUD POLICY - updated Spring 2012
X.	CONSENSUAL RELATIONSHIPS - updated Spring 2008

PART III:
POLICIES GOVERNING EMPLOYMENT OF
CLASSIFIED EMPLOYEES

A.	APPOINTMENT TO CLASSIFIED EMPLOYEE POSITIONS- updated Spring 2011
	-Appointment Types -Classified Hiring Policies -Classifications of Employment -FSLA Exemption - Personnel Actions
B.	EMPLOYEE IDENTIFICATION CARDS *- updated Spring 2011*
C.	TERMINATION OF EMPLOYMENT
	-Termination of Employment -Non-disciplinary Removal for Unscheduled Absences -Unscheduled Absence Notification Form -Sample Supervisory Notice Regarding Absenteeism
D.	INVESTIGATIONS OF MISCONDUCT
	-Authorization for Investigations -Procedure for Conduct of Investigations -Notification -Reporting of Findings -Confidentiality
E.	EMPLOYEE EVALUATION - updated Spring 2011
	-Performance Planning and Review Policy
F.	EMPLOYEE GRIEVANCES - updated Fall 2005
	-Grievance Procedure
G.	EMPLOYEE ORIENTATION
H.	PROMOTION GUIDELINES - updated Spring 2011
	-Promotion Policy -Position Changes -Reallocations
I.	DISCIPLINE POLICY - updated Fall 2010
	-Non Disciplinary Removals -Due Process -Letters of Counseling, Warning, and/or Reprimand; Responses -Suspension Pending Investigation -Resignations -Procedures for Handling Employee Performance or Behavior Problems
J.	REWARDS AND RECOGNITION POLICY - updated Fall 2008
	-Rewards and Recognition Policy -Premium Pay for Attainment of Education and/or Training Credentials -Application for Premium Pay for Attainment of Education and/or Training Credentials
K.	MANDATORY TRAINING POLICY - updated Spring 2011
	-Southeastern's Responsibilities -Employee Responsibilities -Transition Period -Regular Provisions of the Policy -Effect of not Meeting the Training Requirements During the Allowed Time Period -Exceptions to the Training Requirements
L.	POSITION CLASSIFICATION POLICY - updated Spring 2011
	-Position Descriptions -Southeastern's Internal Processing Procedure for Reviewing Classifications
M.	RECRUITING POLICY - updated Spring 2011
N.	STATE CIVIL SERVICE
O.	SPECIAL ENTRANCE RATE POLICY - updated Spring 2011
	-Purpose and Scope -Applicable Civil Service Rule 6.5 (b) Special Entrance Rates -University Policy -Procedures for Special Entrance Rates
P.	EXTRAORDINARY QUALIFICATIONS/CREDENTIALS
	-Purpose and Scope -Applicable Civil Service Rule 6.5 (g) Extraordinary Qualifications/Credentials -University Policy -Procedures for 6.5 (g) Hire Rates
Q.	TELECOMMUTING POLICY

PART IV:
RESPONSIBILITIES AND DUTIES OF
CLASSIFIED EMPLOYEES

A.	BASIC DUTIES OF CLASSIFIED EMPLOYEES - updated Fall 2010
	-Job Description -Absenteeism and Tardiness -Appropriate Conduct and Work Rules -Courtesy -Housekeeping -Personal Appearance & Demeanor
B.	OFFICE HOURS - updated Spring 2011
	-Employee Work Schedules -Flexible Work Hours Policy -Meal Breaks and Work Breaks -Time Reporting -Hours of Work -Work Weeks, Attendance, & Leave Records
C.	TELEPHONES AND FAX MACHINES - updated Spring 2006
	-Telephone Use -Telephone Protocol -Fax Machines
D.	BUILDING SECURITY AND BUILDING KEYS - updated Spring 2011
	-Building Security -Office Keys
E.	CONFIDENTIALITY OF INFORMATION
F.	ACCOMMODATIONS FOR STUDENTS WITH DISABILITIES - updated Spring 2011
G.	EMPLOYEE EXIT CHECK OUT PROCEDURES - updated Summer 2007
H.	TUTORING FOR COMPENSATION

PART V:
RIGHTS AND PRIVILEGES PERTAINING TO
CLASSIFIED EMPLOYEES

A.	EMPLOYEE PAY POLICIES - updated Spring 2011
	-Salary Administration -Regular Pay Procedures -Restricted Appointment Pay Procedures -Overtime Pay Procedures -Optional Pay Adjustments Policy -Policy and Procedure for Processing Merit Raises -Promotion Pay Procedures -Demotion Pay Procedures -Reallocation Pay Procedures -Detail to Special Duty Pay Policy -On Call Pay Policy -Shift Differential Pay Policy -Reemployment Pay Policy -Terminal Leave Pay Policy -Career Progression Groups
B.	HEALTH CENTER - updated Fall 2003
C.	BENEFITS PROGRAMS - updated Summer 2007
D.	LEAVE POLICIES - updated Spring 2011
	-Annual and Sick Leave -Family Medical Leave -Crisis Leave -Civil Leave -Compensatory Leave -Educational Leave -Funeral Leave -Holidays -Leaves of Absence -Military Leave -Special Leave -Return to Transitional Duty Policy -Leave Management Guidelines
E.	WORKER'S COMPENSATION
F.	PRESIDENT'S AWARDS FOR EXCELLENCE *- updated Spring 2003*
	-Awards Selection Process for President's Awards for Excellence - Faculty -Schedule for Selection of Recipients -Awards Selection Process for President's Award for Excellence in Service - Unclassified Staff -Schedule for Selection of Recipients
G.	COURSE WORK BY EMPLOYEES OF THE UNIVERSITY - updated Summer 2009
	-Enrollment in Individual Classes -Admission to Degree Programs -Tuition Fee Exemption for Faculty, Staff, and Dependent Relations
H.	USE OF LINUS A. SIMS MEMORIAL LIBRARY BY FACULTY AND STAFF
I.	OTHER SERVICES AVAILABLE TO FACULTY AND STAFF - updated Spring 2011
	-University Counseling Center -Employee Assistance Program -University Bookstore Discount -U.S. Post Office Boxes -Employee Wellness and Adult Fitness Program
J.	*UNION ORGANIZATION- updated Spring 2011***

PART VI:
OTHER POLICIES AND PROCEDURES

A.	CASUAL VISITORS
B.	PETS ON CAMPUS - updated Spring 2011
C.	FIRE, EXTENDED COVERAGE, AND THEFT INSURANCE
D.	WORKPLACE SEARCHES - updated Spring 2011
E.	SMOKING POLICY - updated Summer 2011
F.	COMPUTER POLICY - updated Spring 2011
G1.	WEB SITE POLICY -updated Summer 2007
G2.	SOCIAL MEDIA POLICY - approved Spring 2012
H.	E-MAIL POLICY - updated Spring 2011
I.	CAMPUS COPY CENTER - updated Summer 2007
J.	COPYRIGHT POLICY - updated Spring 2011
K.	POLICIES AND PROCEDURES RELATING TO THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT - updated Spring 2011
L.	UNIVERSITY BULLETIN BOARDS -updated Spring 2011
M.	ACADEMIC CALENDAR - updated Summer 2007
N.	EMPLOYEE SAFETY MEETINGS
O.	CAMPUS TRAFFIC REGULATIONS - updated Summer 2007
P.	SAFE DRIVER PROGRAM - updated Spring 2011
Q.	TRAVEL POLICIES - updated Summer 2007
	-Claims for Reimbursement -Required Approval for International Travel -Use of University Vehicles
R.	INTELLECTUAL PROPERTY POLICY - updated Fall 2012
S.	SCHEDULING EVENTS ON CAMPUS - updated Spring 2011
T.	SOUTHEASTERN BY-LION NEWSLETTER - updated Spring 2011
U.	CATERING PROCEDURES - updated Spring 2011
	-Catering Events for Faculty and/or Staff -Using External Vendors for Catering University Events -Food Prepared and served by Faculty, Staff, or Students
V.	SPACE MANAGEMENT POLICY - updated *Spring 2011*
W1.	LITIGATION POLICY - updated Spring 2011
W2	LITIGATION HOLD POLICY - added Summer 2013
X.	UNIVERSITY MAIL GUIDELINES - updated Spring 2011
	-Postal and Faculty Boxes -Using Correct Addresses -UPS/Receiving Station
Y.	FACILITIES RENTAL - updated Spring 2011

PART VII:
COMMUNITY-UNIVERSITY RELATIONS

A.	POLITICAL ACTIVITY - updated Spring 2009
	-Do's and Don'ts for All Classified Employees -Do's and Don'ts for Spouses of Candidates -Restrictions on Lobbying -Reporting Political Activity Violations
B.	SELLING OR SOLICITING ON CAMPUS
C.	PUBLIC INFORMATION AND PUBLICATIONS - updated Spring 2011
	-News -Publications -Photography
D.	SOUTHEASTERN'S GRAPHIC STANDARDS AND USE OF UNIVERSITY NAME *- updated Fall 2001*
	-Graphic Standards -Use of University Name
E.	COORDINATION OF FUNDRAISING ACTIVITIES WITH UNIVERSITY ADVANCEMENT - updated Spring 2010

PART VIII:
UNIVERSITY PROCEDURES IN
EMERGENCY SITUATIONS

A.	PROCEDURES IN THE EVENT OF AN EMERGENCY
	-Accidents and Injuries -Bomb Threat Procedure -Building and Ground Structural Distress -Emergency Phone Numbers -Fire and/or Explosions -Laboratory Emergencies -Medical Epidemics -Mental Health Crisis -Physical/Bodily Harm -Rape/Sexual Assault -Suspicious Packages or Envelopes -Weather-related Emergencies

PART IX:
PARTICIPATION IN UNIVERSITY GOVERNANCE

A.	UNIVERSITY COUNCILS AND COMMITTEES

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