Faculty Senate Resolution 2003-2004-18

Bylaws Amendment to Allow Electronic Voting

 

 

Whereas faculty schedules often make it difficult to conduct departmental senate elections, and

 

Whereas the Nominations and Elections Committee has been assured that on-campus electronic voting is secure, and

 

Whereas the occasion may arise where the use of a ballot box would be the desired method of voting,

 

Be it therefore resolved that the Southeastern Faculty Senate recommend the acceptance of an amendment to the Faculty Senate Bylaws, Article IV, Section 2, Paragraph 3 to read:

 

 

When the election for a Senator has more than one candidate, the Nominations and Elections Committee shall designate one of its members, or any other Senator whose term is not up for renewal, to facilitate voting by faculty of an academic department.  Voting will occur via one of the following methods, to be determined by the Faculty Senate Executive Committee, in consultation with the Nominations and Elections Committee:

 

A.     Web-Based Voting

1.       Web-Based voting will occur, at a clearly designated time, through secure and anonymous web-based software approved by the Faculty Senate Executive Committee, in consultation with the Nominations and Elections Committee.

 

B.     Ballot Box

1.       At a clearly designated time and place, a Ballot Box will be provided in each department.  The Ballot Box will be closed, except for a slot used to place ballots inside.  The box will be clearly marked “Ballot Box.”

2.       Numbered anonymous ballots will be provided to all eligible voters in a department.  The anonymous ballots will include only the names of the candidates, the office for which all are running, and a box or line marked “FOR” preceding each candidate’s name.

3.       Near the Ballot Box, a sign-in sheet will list the names of all eligible voters in the department.  In the presence of the person facilitating the election in each department, eligible voters must sign their name to the sign-in sheet, and then deposit their completed ballot into the Ballot Box.

4.       Proxy votes are allowed, but only if a Faculty Senate proxy form is deposited into the ballot box.  The proxy voter must also sign-in with their own signature, clearly indicating for whom they are casting the ballot.

5.       The person facilitating the voting will then count the ballots and report the results to the Nominations and Elections Committee.

 

C.     Campaigning

When the election for a Senator has more than one nominee, each nominee shall have the option of presenting his/her goals and plans to the faculty of the academic department. The method of presentation may be by email, hardcopy in faculty departmental mail boxes, and by meetings individually or as a group.

Existing constitutional wording:

Article IV. Elections.

Section 1. Nominations for Senators. A candidate for the Senate must submit or have submitted to the Nominations and Elections Committee of the Senate a nomination petition which shall include a declaration of his/her willingness to serve. All nominations must be received by the Nominations and Elections Committee of the Senate at least two weeks prior to an election.

Section 2.Election of Senators. All members of the General Faculty, as defined in Article IV. Section 2 of the Constitution, are legal voters. In cases in which voters have affiliation with more than one academic department, voting shall take place in only one department.

The Nominations and Elections Committee of the Senate shall supervise elections of Senators in each academic department and shall certify the election of each Senator.

When the election for a Senator has more than one candidate the Nominations and Elections Committee shall designate one of its members or any other Senator whose term is not up for renewal to call a meeting of the voting faculty of the academic department. At the election meeting each candidate shall be given five minutes to present his/her goals, philosophy, etc. and to respond to questions from the electors. At the end of the presentations the supervising senator shall distribute ballots which shall only contain the names of the candidates and a box marked "For" preceding each candidate's name. The ballots shall be cast at that time and returned to the supervising senator for immediate counting. The results shall be announced at the conclusion of the tabulating. The Nominations and Elections Committee shall certify the election of each senator. [Amended May 1994]

Section 3. Election of Officers. The Nominations and Elections Committee shall at the April meeting of the Senate, submit at least one name for each office of the Senate and, after other nominations have been called for from the floor, the vote shall be taken in accordance with Article VIII Section 2 of the Constitution. [Amended September 1985.]