Minutes of the Southeastern Louisiana University
Faculty Senate Meeting
Wednesday, August 27, 2003
I. The meeting was called to order promptly at 3:00. Senator Ply called roll; senators absent: Bonnette, Coxe, Gonzalez-Perez, Hoover, Oliver, Schwab, VanBeke, Wills.
II. Introductions: New Senate President David Wyld introduced himself and this year’s Executive Committee. He asked all senators to introduce themselves and the departments they represent.
III. Senator Ramsey moved that the minutes of the May 7, 2003, Senate meeting be approved; Sen. Yeargain seconded. The minutes were unanimously approved.
IV. Invited Guests:
A. Ms Kathy Pittman, Alumni Director, passed out a map detailing tailgating spots for this year’s football games. This map may be accessed at http://www.lionsports.net/topstories/fb_parking.htm
1. Pittman expected over 9,000 visitors to attend this first game Aug. 30.
2. Pittman explained that, in order to recognize other efforts and accomplishments at Southeastern, during various breaks in the games, fans will take a “Paws for Applause” as groups and individuals are recognized for their work.
3. Pittman informed senators that the Faculty Senate has been given a permanent location for tailgating in the center of Friendship Circle. The Alumni Association is providing jambalaya for all faculty at the first game, to be served by members of the Senate.
4. For the second game Thursday, September 4, Twelve Oaks will be open to all faculty and staff with a cash bar and hors d’oeuvres from 5:00-6:30.
a. Ms Pittman was asked whether the tailgating activities will be alcohol-free. She responded that the Administration will provide plastic cups for any beverages, but no cans, bottles, or activities like beer-funneling will be permitted.
b. Another senator questioned whether the entire faculty would be contacted with parking information for Saturday’s game. Sen. Wyld responded that the parking was only recently finalized, so faculty will have to be informed.
B. Dr. Steve Soutillo, Dean of Enrollment Management, discussed the recent investigation of misappropriation of funds and inappropriate awarding of credits at the Office of Testing
1. After indications of irregularities in the Office of Testing, Dr. Paul Riggs, former Southeastern math professor and retired Registrar and Director of Academic Services the University, assumed interim management of the office and assisted university and enforcement authorities in the investigation. The investigation has identified about 20 students with College-Level Examination Program (CLEP) credit that could not be substantiated.
3. Soutillo assured senators that the integrity of the Testing Office has been restored. There has been 100% turnover in the Testing Office, with a new director, Mr. Johnny Brechtell,. The office has implemented strengthened internal controls and procedures to prevent similar problems in the future.
4. Sen. Joe Mirando asked about the news release that indicated money was missing from the Testing Office. Soutillo explained that the money in question was paid by Adult Services or students taking the GED to the individual running the Testing Office instead of to the University. Southeastern is working with the Attorney General’s office to recover all misappropriated funds.
C. Dr. Brad O’Hara, Vice-President of Student Affairs, reported on the new University Designated Smoking Policy implementation:
1. The policy was initiated by a Senate Resolution and supported by the SGA. A committee composed of Donnie Booth, Tom Terrell, Rene Abadie, Patti Wascom, and O’Hara was formed to develop a campus communication plan to help with the implementation of the designated smoking areas. The committee received many responses, a majority positive and a few negative. At the beginning of the fall, signs were erected pointing smokers to designated smoking areas.
2. Still to complete: brickwork at D. Vickers, replacing bike racks at the Library, and relocating benches to the center of the north wall of the College of Business, away from the entrances. The Fayard Hall area is complete.
3. Rene Abadie sent a mass email Tuesday, August 26, reminding everyone of the new policy. Since part of the rationale for the new policy was for better health of faculty and students, Patti Wascom is developing “stop smoking programs” as part of the initiative.
4. Bea Baldwin has been reviewing current policies and procedures for smoking and discovered that multiple policies for smoking exist. As the Student and Faculty Handbooks are updated, the new smoking policy will be included and should be completed by the end of September.
5. O’Hara wished to give credit to Michael Rickenbaker/Gina Uria and Physical Plant for getting the physical side in order.
6. Sen. Wyld praised the cooperation of students at the College of Business. Even though the signage was not yet in place, they were remaining in the designated smoking areas.
7. A question arose as to whether other designated smoking areas were planned for the future. O’Hara responded the results of this effort will be analyzed before Phase 2 is considered.
8. Senator Ramsey asked if the committee had considered a policy for smokeless tobacco. O’Hara answered that the policy simply states that smokers must smoke in designated areas; tobacco is not totally prohibited on campus.
V. With permission from parliamentarian Matt Rossano, Sen. Wyld altered the order of business to New Business
A. Distance Education Policy:
1. Bea Baldwin explained that SLU had not revised its Distance Education Policy since 1988, so a Distance Education Subcommittee chaired by Senator Joe Burns began revising the policy two years ago. They worked about a year, then this past year, Beth Stahr, Distance Librarian, finished the process and sent it to the Provost last spring. Baldwin took the policy to the Deans’ Council and the Council of Department Heads for approval. The policy had to be part of our SACS year of record, so it was important to finalize the policy this year.
2. Sen. Wyld added that the committee received much faculty input, but the Faculty Senate needs to give its approval. Points covered in the policy are fashioned around SACS requirements, and the complete updated policy is posted on the Provost’s webpage as a .pdf file.
3. Wyld suggested the Senate Academic Committee review the new policy. Sen. Ply moved to send the policy to committee for review; Sen. Yeargain seconded, and the motion passed unanimously. Baldwin offered to help the Academic Committee in any way she can.
B. Three Year Review
1. Sen. Yeargain noted this past summer that, in the spring, faculty members prepared their records for Third Year Review, but those records never were passed on to their department faculty committees; instead, the faculty members were terminated. Yeargain noted that there is a process that should be followed, it was not followed, so these actions were in violation of the procedures listed in the Faculty Handbook, procedures that were approved by all necessary bodies. The Faculty Senate, therefore, must take the position that any instance of not following these procedures constitutes a case of abuse. Yeargain therefore moved that this case be sent to the proper Senate Committee for evaluation; Ply seconded.
a. Sen. Mitchell asked how far up the chain of command the Third Year Review Files go. Yeargain responded they go up to the Provost.
b. Sen. Carruth queried whether a recommendation for termination can be given at that point. Yeargain answered that committees do warn Third Year candidates in their evaluations that the candidate might not make it to tenure.
c. Sen. Ramsey commented that when he chaired an evaluation committee, he had to be very careful not to link the Third Year evaluation to tenure or promotion at that time.
d. Sen. Gillan asked who should “police” this process when it isn’t followed. Yeargain responded the Administration should, but if they don’t, we need to call it to their attention.
e. Another senator inquired when the process was stopped. Yeargain said the candidates’ files never got to their faculty committees.
f. After a unanimous vote to send the issue to committee, Wyld charged the Professional Rights and Responsibilities Committee to evaluate the situation.
VI. Old Business (Revised Order): Presidential Responses to Senate Resolutions:
Sen. Wyld called senators’ attention to the handout of President Moffett’s responses to the 2002-2003 Senate Resolutions (See attachment). Wyld commented that he was pleased to see the President in agreement with a 2-year cycle for rental texts.
A. Committee Assignments: Senator President Wyld thanked senators who handed in their committee assignment preferences. He passed out a handout of committee assignments (see attached) and noted that both Karen Lew and Keri Diez have been appointed as SGA Liaisons, since these meetings are weekly and these senators would then be able to rotate duties.
B. Sen. Wyld informed the Senate that an alternate for Board Of Supervisors/Faculty Advisory Council representative for almost-monthly meetings in Baton Rouge. Louise Bostick is our elected representive—faculty are reminded the representative does not have to be a faculty senator. A call for nominations is below:
CALL FOR NOMINATIONS FOR THE POSITION OF ALTERNATE TO THE FACULTY ADVISORY COUNCIL TO THE BOARD OF SUPERVISORS OF THE UNIVERSITY OF LOUISIANA SYSTEM
Any member of the General Faculty is eligible to run for and serve as Southeastern’s alternate to the FAC, which advises the Board of Supervisors for the University of Louisiana System on issues directly affecting the duties, responsibilities, and rights of the faculty.
The alternate will serve a two-year term and then succeed to the position of FAC Representative in August 2005 (two-year term).
According to the Constitution of the Faculty Senate, the General Faculty includes any full-time member of the faculty with rank of instructor or higher. Excluded are department heads and other full-time administrators, as well as any faculty whose position is primarily administrative.
Any member of the General Faculty may self-nominate by contacting the Faculty Senate President, David Wyld (firstname.lastname@example.org). Alternatively, a member of the General Faculty may nominate another faculty member to run, with his/her permission. The alternate will be elected by the Faculty Senate at its October 1 meeting.
DEADLINE FOR NOMINATIONS: SEPTEMBER 15, 2003
The FAC meets on Thursday afternoons approximately eight times in an academic year. The FAC representative is also expected to attend the BOS meeting the next morning. Most meetings are held in Baton Rouge. The representative is reimbursed for mileage. On those occasions when the BOS and thus the FAC meet on one of the System’s campuses, the University will pay for the representative’s mileage, housing, and meals.
The FAC representative attends meetings of the Faculty Senate Executive Committee and the full senate to report on FAC/BOS activities and to receive instructions to carry issues to the FAC.
C. Smoking Policy: Sen. Wyld asked any senators who have questions or concerns about the placement of benches and signs for designated smoking areas, please contact him (email@example.com).
D. BOS/FAC report: Senator Yeargain gave the following report:
FAC and BOS Report for May 30, 2003
The FAC meet at 9:30 a.m. A quorum was present with representatives from UL
at Lafayette, McNeese, Northwestern and Southeastern present. The main
discussion concerned the posting of the Review of Faculty Ranks under Board
PPMs (Policies & Procedures Memorandum) without any consultation with the
FAC. It was suggested that the FAC chair write a letter to Dr. Clausen
expressing our disappointment in her failure to consult faculty
representatives before posting a policy which directly affects tenured
faculty in the ULS. The FAC also met with Dr. Falcon after the BOS meeting
to express the same concerns.
1. Mr. Victor Bussie and Mr. Walter R. Rhodes were sworn in as newly
appointed members of the Board.
2. SLU received approval of its Affiliation Agreement with Southeastern
3. SLU received approval to demolish the house located at 1402 North Oak
4. SLU received a check for meeting some of its goals as set by the system
5. President Moffett and other presidents signed an agreement to increase
the entrance requirements for student wishing to become certified
teachers over the next two years.
It has been my pleasure to represent the Southeastern Louisiana University
faculty on the Faculty Advisory Council for the last two years. I thank the
members of the Faculty Senate for electing me to this position. I hope I
have adequately presented the faculty viewpoint to the Board and its staff.
John W. Yeargain, J.D.
Professor of Management
Southeastern Louisiana University
Hammond, LA 70402
Office: (985) 549-2298
FAX: (985) 549-2019
E. Faculty Tailgating and Game Day Parking: Sen. Wyld asked for any volunteers who would like to coordinate the tailgating activities and he discussed the following issues:
1. Col. Merek said the University Police did not determine the parking map. Normal parking for faculty is unavailable from 5:00 p.m. on Thursday night games, and from 8:00 a.m. for Saturday night games.
2. Sen. Simoneaux informed senators that the Library is negotiating opening up a spot for the library staff working on Saturdays and for visitors coming to the library that day. However, only 4 Saturday games would pose this problem.
3. Senator Bancroft commented that those graduate students and faculty coming in on Saturdays to use the labs for timed research really cannot park anywhere close to their labs. Sen. Carruth suggested that anyone who really needs to get to campus Saturday might want to walk. The Provost has recommended that people not attending the football game not come on campus that day unless necessary.
4. Senator Holmes suggested that someone who was involved in formulating the parking plan for game days come to a senate meeting to answer questions; for instance, why shut out the lot in front of Pursley Hall? Sen. Neuerburg replied that this lot is for tailgating; people paid for those spots.
5. Sen. Brocato asked if there would be problems with Thursday night classes for those game nights. Sen. Wyld agreed there will definitely be a problem with the sound system from the stadium as well as with parking.
6. Sen. Holmes asked to clarify the tailgating spot: it will be by Friendship Oak, under a white tent supplied by Kathy Pittman and the Alumni Association.
F. Senator Edwards received a suspension on the rules of discussion so that she could return to the issue of the President’s responses to the Senate Resolutions (VI of minutes). She wanted to thank Chief Merrick for his response to their parking requests, especially for the College of Education and Human Development Building.
G. Senator Ply announced to senators that some departments have grown and may need an additional senator. She will check on numbers and let departments know if they should hold elections for another senator.
VII. Adjournment: 4:15 p.m. Next meeting: September 10, 2003.
2003-2004 Senate Committees
· CHAIR - RICHARD DAVID RAMSEY
o YANYI DJAMBA
o CHERYL EDWARDS
o TOM HIGGINBOTHAM
o JOHN LEONARD
o ED NELSON
o KENT NEUERBURG
o JUNE WILLIAMS
· CHAIR - PAUL CARRUTH
o THERESA BEAUBOEUF
o ROY BONNETTE
o TOM DEVANEY
o EILEEN NOTO
o KATHY OLIVER
o CATHY TIJERINO
· CHAIR – WYNN GILLAN
o JOHN BOULAHANIS
o JUDY COXE
o JOHN HOOVER
o TIMOTHY VANBEKE
o MARTHA VIDRINE
· CHAIR – PEGGY GONZALEZ- PEREZ
o BONNIE AHN
o DEBORAH ANDRUS
o MARIE BILLINGS
o SUSAN COATS
o CHRISTINE MITCHELL
o Sarah Weaver
o RANDAL WILLS
· CHAIR - DAVID SCHWAB
o KEITH BANCROFT
o REINE BOUTON
o KENNETH BROWN
o ELLEN BUSH
o BRYAN DEPOY
o M. ELLEN RATCLIFF
· CHAIR - KURT CORBELLO
o DONNA HATHORN
o JAYETTA SLAWSON
o PIERRE TITARD
· CHAIR - JACQUELINE GUENDOUZI
o EVELYNE BORNIER
o LORI BROCATO
o CELINA ECHOLS
o LARRY HOLMES
o LIN KNUTSON
o PAIGE SCHULTE
C A M P U S C O R R E S P O N D E N C E
Southeastern Louisiana University
TO: Dr. David Wyld, President DATE: August 8, 2003
FROM: Randy Moffett
RE: Faculty Senate Resolutions, 2002-03
The following is offered in response to the Faculty Senate’s 2002-03 resolutions:
Resolution 02-03-2, Parking Policy
Working with the Parking and Traffic Committee, significant strides have been accomplished this past year on several of the recommendations suggested in this resolution. A full‑time parking enforcement officer was hired effective the Fall 2002, and funding for two additional parking enforcement officers is included in the 2003-04 budget. For certain violations, fines have been increased and warning tickets have been abolished effective the Fall 2003. The University Police Department initiated in the Fall 2002 a system of semesterly reminders to all local agencies that public vehicles must obey University parking regulations.
Using the Chance Management Advisors, Inc., report as a guide, Freshmen parking has been removed from south campus effective the Fall 2003. Other Chance Management recommendations will continue to be reviewed and considered for implementation throughout the upcoming year.
Resolution 02-03-3, Faculty Interim Pay
Improvement in student retention and progression represents a significant challenge for the University, and strategies for improvement will almost certainly include innovative timing and delivery of classes, including various possible compressed formats. Normally, compensation for full-time faculty is based on a multi-faceted workload which includes a variety of possible assignments beyond instruction. Interim courses are of such short duration, the preponderance of participating faculty workload is instructional; thus, the compensation traditionally has been similar to that for an overload or lecturer pay. Interim courses, as well as other compressed course formats, will likely play a greater role as strategies are developed to improve student retention and progression. The Administration, working with Retention/Progression advisory committees, will continue to develop strategies to encourage faculty to develop and deliver courses in innovative ways. These strategies may include additional compensation or other incentives for faculty participating in these efforts.
Resolution 02-03-4, Adjustments to Overload/Adjunct Pay
The administration remains committed to faculty pay. While the pay rate for lecturers/overloads is important, the Administration has chosen to allocate limited budget resources to raising full-time faculty pay, where Southeastern has essentially achieved SREB average--one of the only institutions in the University of Louisiana System to do so. As funds become available, the Administration will review lecturer/overload pay rates and consider increases as appropriate.
Resolution 02-03-5, Textbook Rental Operations
Consistent with Faculty Senate sentiment, the Textbook Rental Committee in the Spring 2003 also looked favorably upon a two‑year textbook adoption cycle. As such, the committee will extensively review this issue during the fall semester for possible implementation as early as the Fall 2004.
· KERI DIEZ
· KAREN LEW
* alternate weeks to attend SGA Meetings
· LOUISE BOSTIC
· ALTERNATE (to be elected)
· GERARD BLANCHARD
· JOE BURNS
· David Wyld (President)
· Laverne Simoneaux (Vice-President)
· Joan Faust (Recording Secretary)
· Mary Sue Ply (Membership Secretary)
· Matt Rossano (Parliamentarian)
· JOE MIRANDO (Member-at-large)
· John Yeargain (Member-at-large)
· TERI ROOT (IMMEDIATE PAST PRESIDENT)