Southeastern Louisiana University Faculty Senate

Meeting Minutes

Wednesday, August 25, 2004

Alumni Center


I.                    Senate President David Wyld called the meeting to order at 3:00 p.m.  Membership Secretary Mary Sue Ply called roll.  Senators absent: Ahn, Hathorn, Holt-Ochsner, Mitchell, Schulte, and Weaver.


II.                 Introductions: Sen. Wyld welcomed all newly elected senators to this first meeting of the 2004-2005 academic year.


a.       Sen. Wyld asked each senator around the room to introduce him or herself and mention which department he or she is representing.

b.      Sen. Wyld then introduced the Senate Executive Council and asked each senator to fill out a committee preference form so that he might assign committees by the Sept. 8 meeting.


III.               The May 5, 2004 Senate meeting minutes were unanimously approved.


IV.              Invited Guests:  Sen. Wyld explained that University Provost Dr. John Crain, an invited guest, was unable to attend this afternoon’s meeting because he was attending a Board of Regents meeting.  However, Southeastern President Randy Moffett was in attendance and was invited to address the Senate.


a.       President Moffett informed senators that Southeastern will be hosting the Board of Supervisors/Board of Regents October meeting on our campus, the first time the two groups have met together here at Southeastern.  It will afford an opportunity for us to showcase campus improvements.  It has been several years since either Board has been on campus, and approximately 40% of the Boards are new members, so for several board members, this will be their first time on campus.

b.      President Moffett offered a recap of the last legislative session, a session that he termed “positive, with challenges”:

                                                               i.      Our students returned facing the planned 3% tuition hike with an extra 4% hike, allowing the university to fund “unfunded mandates” like insurance increases; these tuition hikes enabled us to keep our budget relatively whole.

                                                             ii.      The university built this year’s budget on 15,400 students for the fall semester, even considering the challenges of an earlier (August 15) application deadline and higher ACT cutoff levels for admission.  Requests for new faculty positions, other requests, and faculty pay raises were placed on hold pending enrollment figures.  President Moffett thought we needed another month to see final counts, but he believes we will have some form of faculty pay raises this year.

                                                            iii.      As of Wednesday, August 25, total enrollment capped at 15,467. Though not all of these students have paid yet, it does appear our target enrollment number has been met.

                                                           iv.      Other good news: last year, 357 entering freshmen had achieved an ACT of 24 or above; this year, the number has grown to 434. Next year, added President Moffett, freshmen will face additional challenges: in order to be admitted to a four-year university in Louisiana, students must graduate with the TOPS core curriculum.  Estimations indicate we may lose about 300 students with this new requirement.

                                                             v.      President Moffett praised the new degree programs being finalized, including a new Bachelors in Occupational Health and Safety and a proposal for a Bachelors in Health Sciences.

                                                           vi.      He thanked everyone for cooperating with extended registration days, often a challenging experience.  Also, Pres. Moffett thanked faculty for the extra hours they put in with students—this faculty concern is the main reason students say they like Southeastern.

                                                          vii.      Turning to the perennial issue of parking, President Moffett admitted the administration knew parking would be tight this semester, especially on Tuesdays and Thursdays when we have the highest student numbers.  This week is about what was expected, and probably after one or two weeks, students will start carpooling and crowding will ease a bit.  By the spring, we will have fewer students, and by next fall, the dorms will be completed and more parking lots will open up.  President Moffett commented that, amazingly, they have received fewer parking complaints than usual for the first three days.  He jokingly speculated that everyone knew it was hopeless to complain, but he hoped the reason was because everyone is working through it.

c.       President Moffett asked for questions.

                                                               i.      Sen. Simoneaux thought the visibility of the police in the faculty parking lots really helped this week.

                                                             ii.      Sen. Ply commended the relatively lower numbers of Transitional English students this fall in light of the higher ACT cutoff point of 18 to qualify for English 101.

                                                            iii.      Sen. Ramsey asked President Moffett what we might do to increase our visibility in St. Tammany Parish.  Baton Rouge Community College has built a large building there, and we have not built anywhere to try to catch these students who do not meet our admissions standards.  Moffett replied that Southeastern has been doing marketing surveys since St. Tammany is our largest source of students (only LSU attracts more St. Tammany students).  Dr. Brad O’Hara has been meeting with focus groups on how they view Southeastern.  Our channel 18 is now in St. Tammany and Washington Parishes.  Other colleges are expanding into St. Tammany, also.   Pres. Moffett observed that St. Tammany has a large student population which mostly meets our admission standards since it has the best school system in the state. 

                                                           iv.      Moffett added that we are partnering with Delgado for a 2+2 Allied Health Completion Program and others for those who do not fit into a four-year model.


V.                 Old Business:  President’s Responses to Senate Resolutions (see handouts at end of minutes)

a.       Senate President Wyld had given senators a copy of President Moffett’s responses to the 28 Senate Resolutions sent during the 2003-2004 academic year.  Sen. Wyld asked for comments.

                                                               i.       Sen. Beauboeuf questioned the resolution on allowing faculty to “park down”—she thought the issue had been approved, but when she checked with Campus Police, no one seemed to know anything about it.  Dr. O’Hara responded that during the parking study conducted 2 years ago by Chance Management, these consultants recommended that faculty not be allowed to park down, and the administration accepted their advice.

                                                             ii.      Sen.Wyld then observed that this was an issue that the Senate may wish to revisit at a later date.


VI.              New Business

a.       Purchasing Procedures:  Sen. Simoneaux explained that some faculty on campus (IT, Chemistry, Physics, Biology, and others) have had a hard time purchasing large items on campus.  Biology Senator Mary White knew that LSU professors had access to a special card allowing them to purchase large items, so Sen. Simoneaux asked Sen. White to explain the program.

                                                               i.      Sen. White offered information on the LaCarte program (see links below:)  She commented that the State Purchasing website seems to be encouraging the use of these cards.




                                                            iii.      White saw two main advantages-- reduced paperwork and higher bid limit.  For at least 15-20 years, the current limit for purchases by faculty has been $500. Many of the materials faculty use, particularly in molecular biology, routinely exceed that limit.  For example, she related, the kit she will be buying in a few weeks for making DNA libraries costs $750.  Because she wants a particular proprietary one, under the current system she will have to get a sole source letter from the company and fill out a 3-page form.   She will have to type up a purchase req., send it with the sole source documentation to Purchasing to get it approved, and finally order the item.  With LaCarte, she can simply call the company and give them the card number; when the item comes in, she sends the packing slip to Purchasing, and she's done.

                                                           iv.      Sen. White added that, in her case, a number of items that she uses have two sizes; for example, one of the cloning kits she buys sells for $385 for 20 reactions or $746 for 40 reactions.  Under the current system she can only buy the smaller kit without bid or sole source.  Besides the $24 savings for two kits, if she buys the larger one, the item has to be shipped overnight on dry ice.  The shipping charges are about $40, so one kit with 40 reactions saves her about $64 over two individual kits ordered separately, but also ordering the two smaller kits costs her much more in terms of time and paperwork.

                                                             v.      Another place, according to Sen. White, that we would really see a difference is when buying from local vendors.  She buys paper towels and dishwashing gloves from Albertsons because it is cheaper than from a scientific supply company.  Under the current system, she has to go to the store to price the items, come back and type up a purchase req. with the correct prices, have the purchase req. approved by Purchasing, take it to Albertsons (where only a few people know how to deal with it), and do some additional paperwork at Albertsons.  With the LaCarte she would just use it like a normal credit card.  Wal Mart doesn't take our purchase reqs, so there we either have to do all of the above and then wait to have a check cut by the controllers office to take to the store, or we have to purchase the items ourselves and be reimbursed by Petty cash (again requiring a purchase req. itemized and approved).  And of course we can't be reimbursed for tax.  The LaCarte has the tax I.D. number printed on it, so it even takes care of that little problem.  The cashier can just type it into the register.

                                                           vi.      Sen. Wyld added that cost analysis studies have shown that each purchase order costs somewhere between $100-$150 to draft and administer.  Thus, eliminating the need for P.O.’s on many purchases will work tour benefit, saving both time and money.

                                                          vii.      Sen. Simoneaux added that for faculty teaching 12 hours, doing service and research, who have to go through a long ordeal for purchase requisitions, a card would really help.

                                                        viii.      Sen. Wyld introduced Stephen Smith, VP for Administration and Finance.  He informed the Senate that Southeastern has decided to begin a purchasing card program.  LSU began a pilot program on LaCarte about 18-24 months ago.  Unlike a university-issued credit card that is the responsibility of the faculty, the responsibility for a purchasing card falls to the university, so it is very important for faculty to submit receipts so that the university can match up charges.

                                                           ix.      Sen. White suggested we make the budget unit head in charge of paperwork instead of the departments; that way, faculty having grants can control the money more easily.


B.                 Pres. Wyld asked for permission to amend the agenda to add another item of new business.  His request was unanimously approved. 

a.       Wyld explained that Sen. Faust, Recording Secretary, has taken on more administrative duties and can no longer afford the time demand of the duties of Recording Secretary, effective after this meeting.  He requested an emergency election, which is allowed by the Senate Constitution. 

b.      Wyld opened the floor to nominations. 

                                                                           i.      Sen. Ply nominated Sen. Jayetta Slawson (English); Sen. Depoy nominated Sen. David Ramsey (Business and Technology).

                                                                         ii.      Sen. Yeargain moved nominations be closed; Sen. Ply seconded, and it was approved unanimously.

                                                                        iii.      After a secret ballot was taken, Jayetta Slawson was elected Senate Recording Secretary.


VII.            Announcements

a.       Committee assignments:  Sen. Wyld asked all senators to remember to fill out committee assignment requests.  He offered two other roles outside the traditional committee assignment:

                                                               i.      Kurt Corbello is no longer in the Senate and was working on implementing on-line voting.  We need someone to take over that duty.

                                                             ii.      Also, the University Arts and Culture Committee wants a Senate representative.

                                                            iii.      Finally, we need an SGA representative to attend the SGA weekly meeting.  More than one senator can share this role. 

                                                           iv.      Wyld asked senators to contact him if they are interested.


b.      Sen. Wyld also reminded senators of faculty tailgating during this football season. 

                                                               i.      Faculty have two spots, #34 and #35 on Friendship Circle, east of Friendship Oak.  All faculty are invited to use this spot for their own personal tailgating before the games.

                                                             ii.      We also have parking passes for senators willing to coordinate the tailgate parties.

                                                            iii.      Also, Wyld announced, Alumni Director Kathy Pittman informed him that the Alumni Association will provide food at their tent on the west side of the stadium at the Sept. 2 game, and at the Sept. 25 game, the Alumni Association will provide, through the Senate, jambalaya and more for all faculty (not just senators) and their families.

                                                           iv.      Finally, Pres. Wyld added, on August 26 at 4:30, the faculty and staff is invited to an open house at football practice with light refreshments and a chance to hear from Coach Mumme.


VIII.         The meeting adjourned at 3:53.


Respectfully submitted,

Joan Faust

Senate Recording Secretary





C A M P U S   C O R R E S P O N D E N C E    

Southeastern Louisiana University



DATE:      August 16, 2004



TO:           Dr. David Wyld, President             

                  Faculty Senate



FROM:     Randy Moffett




RE:           Faculty Senate Resolutions, 2003-04



The following is offered in response to the Faculty Senate’s 2003-04 resolutions:


Resolution 03-04-1, Distance Learning Policy and Faculty Office Hours


While an important function of faculty office hours is to ensure access by students to faculty, that is not the sole function.  However, the Administration acknowledges that technology has had and will continue to have a profound impact on how faculty communicate and interact with students.

An ad hoc Committee will be charged with conducting a more comprehensive analysis of issues surrounding this resolution and making a recommendation to the Administration on its feasibility and possible means of implementation.



Resolution 03-04-2, Interim Review of Tenure-Track Faculty


The Administration agrees there is a need to clarify interim tenure review procedures and will convene a broad-based committee which includes representatives of all parties involved in the process to make recommendations for improvements.



Resolution 03-04-3, Sabbatical Leaves


The Administration agrees to do everything possible to obtain approvals and inform sabbatical recipients at the earliest possible time.



Resolution 03-04-4, Textbook Rental Fees


The changes recommended in the Resolution are largely consistent with recommendations made by the Rental Textbook Committee and will be implemented in January 2005.



Resolution 03-04-5, Transfer Credit


The Administration agrees with this recommendation.  After additional input is sought from other groups, e.g. Council of Department Heads and Deans Council, this issue will be brought before the Academic Affairs Council for action.



Resolution 03-04-6, Online Withdrawals


While this seems to be a viable recommendation, the Administration believes it is part of a larger more complex issue involving various aspects of student enrollment and withdrawals (see response to resolution #14).



Resolution 03-04-7, Rankings of Southeastern


While the Administration agrees that it is generally preferable to receive positive results in national collegiate rankings, it is not always feasible to make decisions that impact the rankings. Specifically, items, 1, 4, 5, 6, and 7 are currently being pursued as part of the University’s existing strategic plan; however, items 2 and 3 which involve controlling class enrollments through the manipulation of the number of sections offered frequently is not feasible due to other factors which impact the scheduling of sections.



Resolution 03-04-8, Parking Area Changes


In light of tremendous, short-term changes to the University’s parking system during 2004-05 due to residential construction, alterations to faculty/staff/student parking instituted last year will remain in effect.  However, a thorough review of faculty/staff/student parking allocations is suggested upon completion of residential construction in 2005.  The Parking and Transportation Committee would review and recommend possible changes at that time, which would ensure appropriate faculty input in the process.



Resolution 03-04-9, Parking Down


A January 2002 report issued by Chance Management Advisors, Inc., did not recommend a “parking down system” for faculty/staff.  This recommendation was issued as part of a comprehensive review of Southeastern’s parking and access issues that involved much study and extensive discussions with faculty, staff, students and community members.  It is our belief that this recommendation is still valid.



Resolution 03-04-10, Alumni Parking Tags


Effective immediately, the Alumni Association will verify that applicants for alumni parking decals are not enrolled as students. 


The Alumni Association regularly examines the appropriateness of all of its membership benefits, including parking permits, and will be doing so in the near future. 



Resolution 03-04-11, Handicapped Parking


The University Police Department issues “permanent” handicapped parking permits in concert with State of Louisiana practice.  Each applicant must present an approved form from the Department of Motor Vehicles with a note from his/her physician.  Temporary, short-term handicapped parking permits are issued in accordance with existing parking regulations that state:


      To obtain a temporary handicapped parking hangtag, the applicant must bring to the University Police Department a letterhead certification from a physician explaining the temporary disability.  The letter must also contain a statement as to the dates the physician expects the person to be temporarily disabled.  The temporary handicapped hangtag will be issued for the expected time of the disability plus one calendar week.  This hangtag allows the individual to park in any faculty/staff (except for reserved spaces) or student parking areas, but does not allow parking in handicapped spaces.


Annually, parking spaces designated for persons with disabilities are reviewed by the University Police Department for appropriate number and location in light of permits issued, ADA regulations, etc.  Suggested changes are discussed with the Vice President of Student and Public Affairs for possible action.



Resolution 03-04-12, Carpooling


The University supports the notion of carpooling and suggests that such a system will only be successful with sufficient student interest.   Mr. Jim McHodgkins (SGA Advisor) will work with our Student Government Association to determine the viability of carpooling with our student body.  Any subsequent development and coordination will be contingent upon active participation by both students, faculty and staff.



Resolution 03-04-13, Speeding on SGA Drive


In light of residential construction during 2004-05 and preliminary discussions to possibly  

straightenSGA Drive, the installation of speed bumps at this time is not recommended. 


During the past academic year, 55 speeding violations were issued to drivers on SGA Drive.  University Police Department personnel will continue to enforce speed limits on this thoroughfare as they do throughout campus.



Resolution 03-04-14, Withdrawal Policy


Consistent with previous recommendations received by the Deans Council and the Council of Department Heads, the Administration will appoint a broad-based committee to analyze and make recommendations regarding policies which govern student withdrawals from classes.



Resolution 03-04-15, Appeal and Change-of-Grade Policy


The final policy adopted by the Academic Affairs Council reflects the Senate’s recommendations.



Resolution 03-04-16, Parking Tag/Decal Conflicts


Faculty and staff who occasionally find it necessary to utilize student tagged vehicles for work-related business will be permitted to park in faculty/staff spaces with a valid faculty/staff hangtag.  Individuals are asked to provide prior notification to the University Police Department (extension 2025 during regular business hours) of this need. 



Resolution 03-04-17, Academic Dishonesty


The final policy adopted by the Academic Affairs Council reflects the Senate’s recommendations.



Resolution 03-04-19, Copyright Policy


The final policy adopted by the Academic Affairs Council reflects the Senate’s recommendations.



Resolution 03-04-20, Commencement Changes


The Administration acknowledges the recommendations made by the Senate in the resolution; however, changes in commencement practices are exceedingly complex given the many diverse constituents involved, including the graduates, their families, faculty, staff, community members, etc. The Administration will continue to review variations on commencement exercises in order to fine tune Southeastern’s practices.



Resolution 03-04-21, Daycare On-campus


The Administration recognizes the substantial value of daycare opportunities for faculty, staff, and students.  There are many factors to consider, and many potential options that might be pursued, including location and costs, as well as possible access through a private provider.  A broad-based committee of faculty, staff, and students will be convened to evaluate the potential options and make recommendations to the Administration on how best to pursue this benefit.


Resolution 03-04-22, Academic Integrity


The Administration agrees with this recommendation and will seek to inform students of academic integrity expectations through various means, including the “Welcome Back” memo.



Resolution 03-04-23, Anti-Plagiarism


The Administration will pursue the viability of acquiring access to an anti-plagiarism web site.



Resolution 03-04-24, Schedule Changes Made During Drop/Add Period


The Administration believes this issue should be incorporated with the response to resolution #14.



Resolution 03-04-25, Multiple Catalogues: Proposal for Change to General Catalogue



The Administration agrees with this recommendation.  After additional input is sought from other groups, e.g. Council of Department Heads and Deans Council, this issue will be brought before the Academic Affairs Council for action.



Resolution 03-04-26, Intellectual Property Policy


The final policy adopted by the Academic Affairs Council reflects the Senate’s recommendations.



Resolution 03-04-28, Smoking Policy Signage


Permanent signage will be installed that will designate those areas where smoking is (not) permitted during the fall 2004 semester.  To complement this action, additional benches and ash/trash receptacles have been installed in designated smoking areas where needed.  Two additional designated smoking areas have been instituted effective mid-August 2004 at the Biology Building and the Pennington Student Activity Center.