Wednesday, April 6, 2005
I. Senate President David Wyld called the meeting to order at 3:00 p.m. in the Alumni Center.
II. Senator Ply then called roll. Senators absent were: Ahn, Bornier, Bouton, Brewer-Plazinic, Budden, Davis, Diez, Jeansonne, Kirylo, Koss, Lewis, Nelson, Ratcliff, Schulte, Shwalb, Stewart, Valentino, Vidrine and Williams.
III. President Wyld called for a moment of silence in honor of the passing of Pope John Paul II.
IV. Senator Wyld then extended congratulations to Senator Dassau for successfully defending her dissertation at Purdue University.
V. Minutes from the March 2, 2005 meeting were unanimously approved.
VI. President Wyld reminded Senators of the Lion’s baseball game against Sam Houston on Friday, April 8, 2005 and passed around tickets that had been provided to the Senators in the VIP section. Senator Wyld noted a change in the start time from 6:30 to 7:30 p.m., at which time he had been invited to throw out the first pitch.
VII. The Senators were honored with a special visit from Coach Billy Kennedy and the Southeastern Basketball team who had recently returned to Southeastern from their participation in the NCAA Basketball tournament.
A. President Wyld expressed admiration to Coach Billy Kennedy and the Lions for winning the championship of the Southland Conference Tournament, and for earning Southeastern’s first berth in the NCAA Tournament’s field of 64 teams. Senator Wyld noted that over 1,000 students had watched the NCAA first round game between Southeastern and Oklahoma State on a big screen television at the University Center.
B. Senator Wyld then presented a resolution of congratulations to the Lions, that was seconded by numerous senators, and passed unanimously as recorded in Addendum A.
C. Coach Kennedy expressed his gratitude to the Senate, and to Dr. Moffett and to the leadership of Dr. Moffett’s staff. He thanked the faculty for their help in communicating, in a variety of ways, on the academic progress of the athletes. Coach Kennedy said that the players strive for excellence in all areas both on the field and in the classroom. Coach Kennedy then introduced Gerald Lewis, Assistant Coach, and team members Ricky Woods, Terry Bryant, Scott Roniger, Neill Berry, Thomas Woods, Justin Edwards, Chris Lee, Cavin Payton, Jonathan Patton, Nate Lofton, Michael Cyprien, Dee Gadsden, Jonathan Walker, and Leonard Harden. He noted that Steve Prohm and Roman Banks were on the road recruiting.
D. Coach Kennedy thanked the Senate for recognizing the team, and said that they were already working in anticipation of next year’s season.
E. President Wyld thanked the Coach and the team for attending the meeting, noting that never before in his time in the Senate had any of our guests received standing ovations.
VIII. President Wyld introduced three invited guests: John Crain to discuss a Medicare Election (in for Stephen Smith who had been on the calendar but was unable to attend the meeting); Dr. Mike Asoodeh to discuss Tech Fee Printing; and Steve Leon to discuss Xerox Printer Networking issues.
A. Dr. Crain said that employees hired after 1986 have been paying Medicare tax and will be eligible for Medicare coverage at the appropriate time after retirement. Employees hired before that point have not been paying Medicare tax and, under a new law, will be eligible to elect to pay Medicare tax. If employees then earn sufficient quarters before retirement, they will be eligible for Medicare coverage after retirement. Someone who has been working at the University for a long time and has retirement in the near future would probably not pay sufficient tax to earn the necessary quarters to qualify for Medicare coverage. However, some employees, depending on individual situations, might elect to begin paying the tax. The Medicare issue necessitates faculty deciding whether they wish to begin contributing to Medicare effective July 1, 2005. This selection will be an irrevocable decision. In order to assist employees in making an informed decision, a representative of the Social Security Administration will be on campus April 18, 2005 at 9:00 a.m. in the Student Union Theater for a two-hour presentation. The representative will also be available to meet with employees on an individual basis to answer specific questions. It is important for those meeting with the representative to have Social Security earning statements available so that the representative can assist employees in making an informed decision. This process will run through June 23, 2005. At that time, a ballot will be mailed to each individual eligible to vote. This ballot must be returned by July 7, 2005. Additional questions regarding this process should be addressed to the Human Resources Office at 549-2057. (See Addendum B).
B. President Wyld then introduced Dr. Mike Asoodeh to discuss the Tech Printing Fee.
1. Dr. Asoodeh provided the Senators a handout outlining information about the new printing system that had been put into place last summer. This computer system identifies the number of print jobs done by each individual, and is located mainly in computer labs paid for by student tech fees. However, Dr. Asoodeh said that some other labs have requested the software as well. The new system, to date, has eliminated a significant amount of wasted printing. Under this system (whereby the person printing must go to the printer to either release the job for printing or to delete it), there is a projected $35,000 savings this year. (See Addendum C for additional statistics provided by Dr. Asoodeh).
2. He added that student tech fees fund the student labs and, therefore, the printing is limited exclusively to students. Dr. Asoodeh said that they had implemented a procedure as of March 5, 2005, stopping any printing in student labs by individuals not enrolled as students at Southeastern. The rationale in doing so was due to the fact that the legislature had created student tech fees for a specific use, and printing by non-enrolled students is not permitted in labs funded by the student tech fees.
3. Dr. Asoodeh said that they had followed up recently on a situation related to the Social Work Lab at St. Tammany involving a faculty member’s problems in printing needed materials. He said better and additional equipment was being added for faculty use.
4. Senator Lewallan asked whether faculty members teaching in a student lab would be allowed to print from the teacher station in the room. Dr. Asoodeh said that faculty members would be able to print in these labs, but not using the equipment and material paid for by student tech fees.
5. President Wyld thanked Dr. Asoodeh for the information and his assistance to faculty teaching at the St. Tammany Center, and he asked Senators to contact Dr. Asoodeh directly at x2314 with any individual questions.
C. President Wyld then introduced Steve Leon, Director of Auxiliary Services, to discuss Xerox Printer Networking. Mr. Leon introduced Connie Davis, Associate Director of Auxiliary Services, who joined in his presentation to the Senators.
1. Mr. Leon updated Senators on the progression of the Xerox Printer Networking project. He said that all the Xerox multi-functioning machines should now be in place. Currently, one third of these machines function as both copiers and as printers. When serving as a printer, material can be sent to the machine directly from a desktop. The other two thirds of these Xerox machines should also be functioning as both copiers and printers by the end of the semester. Secretaries are being trained to use these machines, and more training will be available in the Fall to increase the comfort and efficiency levels.
2. The cost will be about six cents per piece. Mr. Leon said that printing on these machines would be billed the same way as for copies. Thus, there will be fewer required departmental expenditures for items such as cartridges and toner.
3. Senator Ply said that the Executive Council had discussed the fact that some departments are using departmental laser printers at points (in lieu of copiers) due to budget considerations. She asked if there was a plan to do a study of usage and of how to allocate the monies to the departments for these types of expenditures.
4. Dr. Crain said that printing costs have increased significantly over the past few years. Printing on laser printers is not inexpensive, but it has been easy. Yet, this is not how materials should be copied for a variety of reasons. During the time when laser printers have been utilized more for (in effect) copying material, Xerox copying has been decreasing. In fact, he said, it was difficult for the University to secure a Xerox contract this past year. Dr. Crain said that they realized that resources were being shifted, at points, to a very inefficient place for printing and copying. For instance, a large amount of printing of copies was being done in computer labs. So, the new networking system has involved multi-department, multi-faceted efforts to shift those resources back to more efficient utilization. This shift involves controlling a little more carefully the printing that is done in the computer labs and, then, also providing more convenient and efficient methods of printing via the new network photocopiers. Dr. Crain said that numerous departments run out of their regular operating Xeroxing funds, which is one of the reasons that academic enhancement allocations are made. Dr. Crain suggested that, if departments have extenuating circumstances or extraordinary needs, such should be put forward in the budget request so that the administration can consider the possibilities of either providing additional operating funds or perhaps providing additional academic enhancement funds to departments to meet the needs of their educational programs. However, he said, we will not have additional operating funds to meets those needs if we do not utilize our resources as efficiently as possible by shifting those copy jobs to where they are more cost effective. Making the shift will help us have sufficient operating resources to provide those funds to the departments.
5. Dr. Ply asked how a determination was made about how much funds to provide to a department in the operating budget.
6. Dr. Crain said that they were often carryover from previous years; but in some instances, they were adjusted based on budget hearings and appropriate justification for the requests.
7. Senator Dassau asked if it was less expensive to copy using The Document Source, and whether such would be the case even with the implementation of the new system.
8. Connie Davis said it depended on the circumstances including color of paper and the volume of copies.
9. Senator White said that she often posts things on blackboard.
10. Dr. Crain said there is a distinction between what might be more efficient for a department, and what is more efficient for the University as a whole. It is not necessarily more efficient for the University when tech fee resources are used for large quantities of printing that might otherwise be available for equipment to use in classes or other purposes.
11. Senator Ramsey said that budgets were fixed in the labs, and he had seen large amounts printing in the labs of things that used to be printed by academic departments.
12. Senator Prescott asked who should be called for training on the new networking system. Mr. Leon said to call North Campus Basic Services.
13. President Wyld thanked Mr. Leon and Ms. Davis for the information, and said that Mr. Leon could be reached at x2094 if Senators had additional questions.
IX. Special Business:
A. Contested Election—President Wyld informed Senators that there had been a challenge of a recently held departmental election, and that the Senate Constitution said in Article IV, Section 9: “The Senate shall be the sole judge of the qualifications of its members and shall have the power to review any contested election.” He explained that Faculty Member, Dr. John Mason, was appearing before the Senate for purposes of contesting the outcome of a recent Faculty Senate election for the newly formed department of Computer Science and Information Technology (effective Fall 2005). He then turned the floor over to Senator Titard, Chair of the Nominations and Elections Committee.
1. Senator Titard said that Dr. Mason’s name had been written in by several people in the recent election for two open Senate positions in the Department of Computer Science and Information Technology (for the upcoming academic year). On the day of the election, Senator Titard said that he had received an email from a faculty member saying that Dr. Mason’s name was going to be written in on some of the ballots. By that time, the election had already started. After the ballots were in, one candidate had a majority vote; and two candidates (if the write in votes were counted) would be in the position of a run-off. However, Senator Titard said he received four emails questioning the validity of a run-off that included a faculty member who had not been nominated as required by the Senate Constitution and Bylaws.
2. Senator Titard said that the Executive Council, after considering the matter, determined that the write in votes did not meet the criteria for nomination as outlined in the Faculty Senate Bylaws and, therefore, the write-in votes were not valid. The Executive Council had instructed Senator Titard to proceed consistent with Bylaws Article IV, Section 1: “Nominations for Senators. A candidate for the Senate must submit or have submitted to the Nominations and Elections Committee of the Senate a nomination petition, which shall include a declaration of his/her willingness to serve. All nominations must be received by the Nominations and Elections Committee of the Senate at least two weeks prior to an election.”
3. Dr. Mason was then given five minutes to present his argument as to why those ballots that contained his name as a write-in candidate should be counted, and Senator Yeargain was given five minutes to present the position taken by the Executive Council.
B. After discussion, a majority of Senators voted to uphold the position of the Executive Council.
X. Old Business:
A. Officer Elections—The Senators then voted for officers for the upcoming 2005-2006 academic year. The following Senators were elected: Laverne Simoneaux, President; Peggy Gonzalez-Perez, Vice President; Rebecca Hite, Recording Secretary; Mary Sue Ply, Membership Secretary; and John Yeargain, Parliamentarian. Additionally, Terri Root and Mary White were elected as Members-At-Large.
B. Constitution/By-laws Changes—Senator Coxe, Chair of the Constitution and By-Laws Committee, agreed with Senator Wyld’s suggestion that this item of business should be tabled until the next meeting. President Wyld said that the compiled changes would be presented at May’s meeting.
C. Transfer Correspondence—President Wyld said that Sam Domiano was expected at May’s meeting to present Senators with updated correspondence based on Executive Council input.
D. DROP—Paul Carruth, Chair of the Budget Committee, presented Senators with background information that his Committee had gathered per Senate request (see Addendum D). After discussion, Senator Yeargain moved that the issue be taken by Rep. Bostic to the FAC. Senator Ply seconded the motion. The Senate voted unanimous approval.
E. Academic Promotion of Administrators—Senator Root, Chair of the Professional Rights and Responsibilities Committee, reported that her committee had secured background information on the promotion process relative to administrators as requested by the Senate. She said that administrators are required to go through the same procedures required of other Tenured and Tenure-Track faculty going up for promotion by meeting the standards of Teaching/Job Effectiveness, Scholarly Activities, and Service. She said she was not sure what the Senate wanted the committee to do additionally about this matter, as she was not sure the Senate wanted to discourage faculty members from holding administrative positions.
1. Senator Yeargain asked if part of academic rank should include appropriate criteria such as the individual having a requirement to teach one or two classes per year.
2. Senator Root said that the current guidelines stated Teaching/Job Effectiveness.
3. President Wyld thanked the committee for their work, and accepted their committee report.
F. Cell Phone. Senator Ply moved to table the cell phone issue. Senator Yeargain seconded the motion, and the Senate unanimously approved the motion.
XI. New Business:
A. Printing Potpourri—President Wyld asked if there were additional issues related to printing on campus that needed to be address.
1. Senator Yeargain asked whether faculty members could use their cards in library copiers given the new campus printing rules being put into effect.
2. Senator Simoneaux said that, on some of the equipment, the faculty would need to sign in as a guest.
3. Senator Lewallan said that, at some point, the Senate will need to address how faculty members will print in a student lab that also doubles as a classroom when faculty members are teaching in those labs.
4. Senator Dassau, referring to printing difficulties for faculty members at the St. Tammany Center, said it should be noted that faculty members sometimes need to print materials in the student labs that are explicitly being printed for student use.
5. Senator Holt-Ochsner said that she believes that it is sometimes cheaper to print at laser printers than copying.
6. After additional discussion, Senator Ply moved to send the printing issue to committee for further investigation. Senator Dassau seconded. The Senate voted unanimously to send the matter to the Academic Committee. President Wyld asked Senators to send individual questions and concerns about printing problems to Committee Chair, Senator Ramsey, at email@example.com
B. Building Potpourri—Senator Ply reported that during recent renovations in DVIC, the most healthful and safe practices were not followed. Several faculty and staff members got sick; one completely lost her voice. Senator Ply said that there seemed to have been very little effort made to ventilate the building. Repeated calls to the physical plant produced minimal results. She said that such practices affect faculty, staff, students, and the workers themselves. If necessary, she suggested that the Senate write an appropriate resolution about the matter. Senator Norris suggested that she had been unable to locate a monthly, required inspection form in the library for DVIC since 1991.
1. Senator Ply moved that the appropriate committee investigate the matter to determine the safety procedures for renovations, so that health and safety could be preserved. Senator Norris seconded the motion. The Senate voted unanimously to send the issue to committee.
2. President Wyld sent the issue to Facilities, Safety, and Security Committee, and said that he would also invite Stephen Smith to the next meeting to address the Senate about asbestos and other issues.
A. Senator Ply announced the completion of departmental elections for Senators. (See Addendum E for a list of elected Senators for 2005-2006 academic year.)
B. Senators Hite and Stahr said that there was nothing new to report on SGA activities at present.
A. President Wyld adjourned the meeting at 4:47 p.m.
B. The next meeting is scheduled for May 4, 2005.
WHEREAS the Southeastern Louisiana University Men’s Basketball Team achieved a school record 24 wins and only 9 losses in the 2004-2005 season;
WHEREAS under the leadership of Coach Billy Kennedy, the Lions won the championship of the Southland Conference Tournament, earning Southeastern’s first berth in the NCAA Tournament’s field of 64 teams; and
WHEREAS the Lions fought valiantly against Oklahoma State in the first round of the tournament, hanging on until the game’s final moments, creating excitement both in the game’s venue in Oklahoma City and back here in Hammond; and
WHEREAS these outstanding achievements have brought great pride to Southeastern and the surrounding community and national attention to the University
BE IT THEREFORE RESOLVED THAT the Faculty Senate congratulates all the members of the Southeastern Louisiana University Men’s Basketball Team for their accomplishments this basketball season.
John Neely Kennedy P. O. Box 44154
State Treasurer Baton Rouge, LA 70804 www.latreasury.com
March 24, 2005
Notice Of Division Of Retirement System
Hospital Insurance – Medicare Only Coverage
University of Louisiana System
Notice is hereby given that a referendum will be conducted to determine whether eligible employees of the University of Louisiana System, covered for retirement under the La. State Employees Retirement System, Teachers Retirement System of LA-Regular, Teachers Retirement System of LA-ORP Plans OR School Employees Retirement System elect to be covered by Medicare-only under Section 218 of the Social Security Act. A Divided Vote referendum ballot will be mailed on June 23, 2005 to each employee of University of Louisiana System who:
· is a member of the La. State Employees Retirement System, Teachers Retirement System of LA-Regular Teachers Retirement System of LA-ORP Plans or School Employees Retirement System on March 24, 2005,
· who was hired and performing regular and substantial services before April 1, 1986, and
· who is employed on June 23, 2005.
The ballot must be returned by July 7, 2005. A divided vote referendum will enable employees who want to extend their coverage to include Medicare to do so, and employees who do not want to pay for Medicare will keep their existing coverage. The eligible employees must elect either to participate or not to participate in the Medicare coverage option. Failure to properly execute and return the ballot showing an affirmative choice for Medicare coverage will be deemed an election not to be covered. Medicare coverage (1.45% employee and employer) would be effective on July 1, 2005 for employees who elect coverage. Please note that is an irrevocable election.
This notice is posted and a copy given to each employee who is eligible to vote in the Referendums in accordance with the requirements under the Social Security Act that all eligible employees be given at least 90 days prior notice of such referendum. A representative of the Social Security Administration will be on campus on Monday, April 18th for a presentation at 9:00 a.m. in the Student Union Theatre regarding the Medicare Referendum. The presentation will last about 2 hours. The representative will be available following the presentation to meet with employees individually to answer any questions they may have. For more information, contact the Human Resources Office at 985-549-2057.
Think before you print!
The student computer labs on campus
are supported through the Student Technology Fee and approximately $100,000 of
the funds annually pays for printing in the labs. Unfortunately an estimated 40
percent of all printing in the labs is considered waste due to lack of
awareness of the size of documents or through duplicate printing. The dollars
spent on wasted printing means fewer funds that are available for new and
Last summer, student computer labs were equipped with a print release system, which requires students to monitor and manage their print jobs. When a job is selected at a computer for printing, that job will be held by the system until the individual authorizes it to be released. The process will require the student to type in his or her username (the “W” number) and password to see the print jobs displayed on the screen. The student then has the option to print the job entirely, or delete the selection if the number of pages waiting to be printed is higher than they thought. This system will track all prints made by each student during the semester, and the screen will display the cumulative number of prints made by the student.
We anticipate that this process will decrease the amount of wasted printing and allow the university to spend student technology dollars more effectively.
Summer 2004 Summary Report Fall 2004 Summary Report
From implementation of print
system thru 2/16/05
Affiliation Jobs Pages
Faculty 10226 50685
Staff 19988 92812
Student 572576 2161066
Unknown 96835 388006
From 2/17/05 thru 3/31/05
(started blocking Unknowns)
Affiliation Jobs Pages
Faculty 836 4769
Staff 5154 31608
Student 188429 717638
From 3/5/05 thru 3/31/05
(started blocking Faculty/Staff who are not enrolled at Southeastern)
Affiliation Jobs Pages
Faculty 206 1828
Staff 2896 19531
Student 105178 402358
REPORT FROM THE BUDGET COMMITTEE
Deferred Retirement Option Plan (DROP)
Under the Deferred Retirement Option Plan (DROP), a member is allowed to accumulate retirement benefits in a special reserve fund and still continue employment and draw full salary. After termination of employment, the member not only receives regular monthly retirement benefits, but also receives the amount accumulated in the DROP fund, either as a lump-sum distribution or as a monthly payment.
The Drop account does not earn interest during the member=s DROP participation. A member=s DROP account becomes eligible for interest payments after the DROP participation period ends.
If one were eligible to enter DROP before January 1, 2004, the account earns interest at an annual rate of 0.5% less than the Teachers’ Retirement System of Louisiana’s (TRSL) actuarially realized rate of return on assets invested in stocks, bonds, and money market accounts.
Act 962 of the 2003 Regular Session of the Louisiana Legislature changed the investment of DROP funds for members who become eligible to enter DROP on or after January 1, 2004. The new interest-bearing DROP account is referred to as LaDROP (Liquid Asset DROP). LaDROP accounts will earn interest at the liquid asset money market rate less a 0.25% administrative fee for TRSL. (Note: the above information was obtained from the TRSL Website.)
Faculty Senate Motion
The Faculty Senate passed a motion requesting that the Budget Committee study the issue of how funds accumulating in the DROP accounts are invested on behalf of DROP participants. The specific rules currently guiding the investment policy are cited above. During the Senate discussion, an inquiry was made concerning whether or not participants should be given the choice of investing in low risk /low return money market funds or higher risk and potentially higher yielding investments such as stocks. According to the Baton Rouge Morning Advocate (June 10, 2003) House Bill 1426 provided just such an option. The Senate Retirement Committee approved House Bill 1426. However, it failed to pass the entire Senate.
The failure of House Bill 1426 may be due in part to the fact that in 2002 the Attorney General=s office issued an opinion that the state constitution provides that the benefits of any member of a statewide public retirement system shall not be diminished or impaired (Morning Advocate, May 12, 2002). The legislature apparently interpreted this to mean the DROP accounts are shielded from losses from investments in the stock market. In essence this means the DROP participants could benefit from good investment years without suffering from bad ones. The reaction to this ruling resulted in the creation of LaDROP, which virtually assures that losses in these accounts will not occur because investments are required to be made only in money market accounts. But, this approach also virtually assures that participants in DROP will not benefit from higher long term returns that stocks generally provide over investments made in low risk money market funds.
The new law creating LaDROP was apparently precipitated by some large losses in stock market investments that meant that other parts of the state pension system had to cover the losses that DROP accounts were shielded from having to absorb. The cost of that shielding has been estimated in the tens of millions of dollars for the state-backed pension funds, and future losses to those funds could mean state tax dollars could be required to cover them (Morning Advocate, June 10, 2003).
RESULTS OF SENATE ELECTIONS, SPRING 2005
ACCOUNTING Paul Carruth
BIOLOGY Ed Nelson
CHEMISTRY/PHYSICS Sarah Weaver Sanichiro Yoshida will fill the second year of G. Blanchard’s term (Gerald is becoming acting dept. head)
COMMUNICATIONS Joe Mirando
COMPUTER SCIENCE/IT Theresa Beaubouef Louise Bostic
ED LEADERSHIP/TECH FOUND Bob Smith
ENGLISH Reine Bouton Mary Sue Ply Jayetta Slawson
FOREIGN LANGUAGES Cheryl Javaherian
GENERAL BUSINESS Sang Lee
HISTORY/POLI SCI Al Dranguet Peggy Gonzalez-Perez
HUMAN DEV/SW Richard Braniff